Executive Assistant - BCL

Big Cedar Lodge; Ridgedale (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Health Savings Account

Flexible Spending Account

401k Retirement Savings

Paid holidays

Paid vacation

Paid sick time

Bass Pro Cares Fund

Job summary

Big Cedar Lodge is seeking an experienced executive assistant to support the President and senior leaders. The role involves coordinating meetings, travel, and events, handling sensitive information, and providing high-level administrative support across teams.

You will manage schedules, prepare memos and PowerPoint presentations, and ensure smooth communication with internal and external stakeholders. This is an on-site, full-time role in Missouri, with travel as needed.

Qualifications

• Minimum 2 years' experience in administrative support to executive leadership.
• Bachelor's degree preferred; high school diploma required.
• Valid driver's license with clean record.

Responsibilities

• Coordinate logistics for meetings, agendas, rooms, catering and AV setup.
• Arrange air travel, hotels, and transport for domestic and international trips.
• Review and reconcile expense receipts; prepare expense reports.
• Manage logistics for internal and external meetings, events and conferences.
• Facilitate communication between President, executives, staff and external stakeholders.
• Handle confidential information with discretion and maintain filing systems.
• Provide Zoom/Teams support and assist with presentations and memos.
• Greet visitors and VIPs; assist with staff support for events.
• Drive executives to meetings and airports when needed.

Skills

Administrative support

Microsoft Office

Travel coordination

Communication

Executive liaison

Time management

Education

High School Diploma or Equivalent

Bachelor's Degree

Tools

Microsoft Office

Zoom

Job description

• ON-SITE ONLY-THIS IS NOT A REMOTE POSITION*
  

• ON-SITE ONLY-THIS IS NOT A REMOTE POSITION*
  

POSITION SUMMARY:

This role is vital in supporting the executive team by ensuring efficient management of tasks, and coordination of various meetings, appointments, and events.

ESSENTIAL FUNCTIONS:

• Coordinate logistics for meetings, including preparing agendas, booking meeting rooms, arranging catering and setting up conference rooms
• Arrange air travel, hotels, and other transportation and travel needs for domestic and international travel; prepare travel documents for executives, staff and guests
• Review and reconcile expense receipts and invoices; prepare and process expense reports to ensure accuracy, compliance, and proper categorization
• Manage logistics for internal and external meetings, events, conferences, and presentations
• Facilitate communication between President and other executives and staff, as well as with a broad range of external stakeholders
• Manage and prioritize incoming correspondence, ensuring prompt responses
• Handle confidential and sensitive information with the highest level of discretion
• Maintain accurate and up-to-date filing and trace systems
• Facilitate meetings, both in person and online via Zoom or Teams, providing AV support as necessary
• Greet visitors and VIP guests and assist in meeting their needs
• Plan, assist, and travel to provide staff support for special events as necessary
• Conduct research and draft memos and PowerPoint presentations
• Driving executives to meetings, appointments, airports, and other destinations as needed, safely and efficiently, while maintaining a high level of service and confidentiality.
• ALL OTHER DUTIES AS ASSIGNED

EXPERIENCE/QUALIFICATIONS:

• Minimum Degree Required: High School Diploma or Equivalent
• Preferred Degree: Bachelor's Degree
• Certificate(s) or License(s): N/A
• Years of experience: 2 years’ experience in administrative support to executive leadership
• Valid Driver’s License with clean driving record required

KNOWLEDGE, SKILLS, AND ABILITY:

• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Basic Computer Skills - Using basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.). Must be highly proficient in Microsoft Office products and Zoom meetings.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules that apply to job (e.g., OSHA, EPA, ADA, CFC, NFPA, ASI).
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Analytical/Critical Thinking - The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems.
• Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.
• Originality - The ability to come up with unusual or clever ideas about products, services or situations, or to develop creative ways to solve a problem.

TRAVEL REQUIREMENTS:

• Travel will be required on occasion

PHYSICAL REQUIREMENTS:

Regularly walk, sit, stand, and work on computers.
Occasionally lift up to 50 lbs.

INDEPENDENT JUDGEMENT

Performs tasks and duties under general supervision, using established procedures and innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices.

Full Time Benefits Summary:

Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions!

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Spending Account
• Voluntary benefits
• 401k Retirement Savings
• Paid holidays
• Paid vacation
• Paid sick time
• Bass Pro Cares Fund
• And more!

Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

Reasonable Accommodations

Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws.

If you need a reasonable accommodation for any part of the application process, please visit your nearest location or contact us at [e-mail].

Big Cedar Lodge