On-Site Executive Assistant & Travel Coordinator

Big Cedar Lodge; Ridgedale (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Health Savings Account

Flexible Spending Account

401k Retirement Savings

Paid holidays

Paid vacation

Paid sick time

Bass Pro Cares Fund

Job summary

Big Cedar Lodge is seeking an experienced executive assistant to support the President and senior leaders. The role involves coordinating meetings, travel, and events, handling sensitive information, and providing high-level administrative support across teams.

You will manage schedules, prepare memos and PowerPoint presentations, and ensure smooth communication with internal and external stakeholders. This is an on-site, full-time role in Missouri, with travel as needed.

Qualifications

• Minimum 2 years' experience in administrative support to executive leadership.
• Bachelor's degree preferred; high school diploma required.
• Valid driver's license with clean record.

Responsibilities

• Coordinate logistics for meetings, agendas, rooms, catering and AV setup.
• Arrange air travel, hotels, and transport for domestic and international trips.
• Review and reconcile expense receipts; prepare expense reports.
• Manage logistics for internal and external meetings, events and conferences.
• Facilitate communication between President, executives, staff and external stakeholders.
• Handle confidential information with discretion and maintain filing systems.
• Provide Zoom/Teams support and assist with presentations and memos.
• Greet visitors and VIPs; assist with staff support for events.
• Drive executives to meetings and airports when needed.

Skills

Administrative support

Microsoft Office

Travel coordination

Communication

Executive liaison

Time management

Education

High School Diploma or Equivalent

Bachelor's Degree

Tools

Microsoft Office

Zoom

Job description

Big Cedar Lodge is seeking an experienced executive assistant to support the President and senior leaders. The role involves coordinating meetings, travel, and events, handling sensitive information, and providing high-level administrative support across teams.

You will manage schedules, prepare memos and PowerPoint presentations, and ensure smooth communication with internal and external stakeholders. This is an on-site, full-time role in Missouri, with travel as needed.