Executive Assistant to Leadership — Gala & Operations

Randstad USA; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Randstad USA is seeking an Executive Assistant to provide direct executive-level administrative and operational support to the leadership team of a fast-growing veteran health and wellness nonprofit in Boca Raton, FL.

You will manage calendars, filter communications, coordinate events, and ensure smooth execution of fundraising campaigns, with hands-on support for donor databases such as GiveSmart and Wellness Living.

Qualifications

• 2+ years in an Executive Assistant or Senior Admin role.
• Military service, veteran family ties, or strong familiarity with military culture preferred.
• High resilience, direct communication, and ability to handle candid feedback.
• Proactive, self-starter mindset with independent problem-solving.
• Willingness to assist with event setup and extended gala hours.

Responsibilities

• Manage executive calendars, schedule meetings, and follow up on actions.
• Filter high-volume communications and serve as a central coordination point.
• Support planning and logistics for major fundraising galas and donor events.
• Maintain records in donor databases and scheduling software.
• Own ad-hoc projects with minimal supervision.

Skills

Calendar management

Executive support

Communication

Vendor coordination

Donor database

Tools

GiveSmart

Wellness Living

Job description

Randstad USA is seeking an Executive Assistant to provide direct executive-level administrative and operational support to the leadership team of a fast-growing veteran health and wellness nonprofit in Boca Raton, FL.

You will manage calendars, filter communications, coordinate events, and ensure smooth execution of fundraising campaigns, with hands-on support for donor databases such as GiveSmart and Wellness Living.