Executive Assistant to Leadership-Calendar, CRM & Research

Beacon Hill Staffing Group, LLC; Montgomery (AL); À distance; USD 55 000 - 90 000; Plein temps

Résumé du poste

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support a two-person senior leadership team in a primarily remote role with occasional on-site needs near West Palm Beach. The role emphasizes confidential handling of information, proactive scheduling, and cross-functional collaboration.

The ideal candidate has 5+ years of administrative experience, familiarity with CRM systems, and strong communication skills.

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives
• Experience in alternative asset management, private credit or financial services
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead
• Highly responsive, with quick and precise handling of communications
• Highly organized, with extreme attention to detail
• Ability to synthesize information quickly, work independently, and know when to ask questions
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools
• Strong research and written communication skills
• Works well under pressure, managing multiple priorities and meeting deadlines
• Professional demeanor, excellent client service skills and a high level of discretion
• Familiarity with CRM systems
• Must live within commuting distance of West Palm Beach
• Bachelor's degree preferred but not required

Responsabilités

• Provide high-level executive support to the two-person senior leadership team
• Process meeting and call notes and enter them accurately into the CRM
• Prepare extensive briefing notes and background materials ahead of meetings and calls
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities
• Help track business development outreach, including target lists and follow-ups
• Coordinate with the firm's outside marketing agency on projects and deliverables
• Assist the research team as needed
• Maintain the CRM and electronic filing systems
• Handle sensitive and confidential information with the highest degree of discretion

Connaissances

Administrative support

Executive support

Communication skills

Attention to detail

Discretion

Formation

Bachelor's degree preferred

Outils

Microsoft Office

Outlook

Word

Excel

CRM systems

AI tools

Description du poste

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support a two-person senior leadership team in a primarily remote role with occasional on-site needs near West Palm Beach. The role emphasizes confidential handling of information, proactive scheduling, and cross-functional collaboration.

The ideal candidate has 5+ years of administrative experience, familiarity with CRM systems, and strong communication skills.