Administrative Assistant - Nonprofit Operations & Support

211 Palm Beach & Treasure Coast; Florida; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employee assistance program

Life insurance

Paid time off

403(b)

Job summary

211 Palm Beach Treasure Coast is seeking an Administrative Assistant to provide administrative and operational support to our leadership team and staff. This role emphasizes organization, multi-tasking, and exceptional customer service in a nonprofit setting.

You will manage calendars, prepare meeting materials, handle inquiries, draft documents, maintain confidential records, coordinate supplies and vendors, process invoices, and assist with events and special projects.

Qualifications

• Three to five years of administrative or office support experience.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with attention to detail.
• Ability to maintain confidentiality.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling.
• Prepare meeting agendas, materials, and minutes.
• Answer and direct phone calls, emails, and visitors professionally.
• Draft, proofread, and format correspondence, reports, presentations, and other documents.
• Maintain confidential records and sensitive information.
• Coordinate mail operations, office supplies, purchasing, and vendor relationships.
• Process invoices, purchase requests, and expense documentation.
• Organize and maintain electronic and paper filing systems.
• Assist with planning meetings, trainings, board events, and special projects.
• Track deadlines and follow up on assignments to ensure timely completion.
• Serve as a welcoming and professional point of contact for staff, clients, vendors, and community partners.
• Assist with facility coordination and general office organization.

Skills

Office administration

MS Office

Communication

Time management

Confidentiality

Education

High school diploma

Tools

Microsoft Office 365

Job description

211 Palm Beach Treasure Coast is seeking an Administrative Assistant to provide administrative and operational support to our leadership team and staff. This role emphasizes organization, multi-tasking, and exceptional customer service in a nonprofit setting.

You will manage calendars, prepare meeting materials, handle inquiries, draft documents, maintain confidential records, coordinate supplies and vendors, process invoices, and assist with events and special projects.