Executive Assistant (Support to Executive Leadership)

Randstad USA; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Randstad USA is seeking an Executive Assistant to provide direct executive-level administrative and operational support to the leadership team of a fast-growing veteran health and wellness nonprofit in Boca Raton, FL.

You will manage calendars, filter communications, coordinate events, and ensure smooth execution of fundraising campaigns, with hands-on support for donor databases such as GiveSmart and Wellness Living.

Qualifications

• 2+ years in an Executive Assistant or Senior Admin role.
• Military service, veteran family ties, or strong familiarity with military culture preferred.
• High resilience, direct communication, and ability to handle candid feedback.
• Proactive, self-starter mindset with independent problem-solving.
• Willingness to assist with event setup and extended gala hours.

Responsibilities

• Manage executive calendars, schedule meetings, and follow up on actions.
• Filter high-volume communications and serve as a central coordination point.
• Support planning and logistics for major fundraising galas and donor events.
• Maintain records in donor databases and scheduling software.
• Own ad-hoc projects with minimal supervision.

Skills

Calendar management

Executive support

Communication

Vendor coordination

Donor database

Tools

GiveSmart

Wellness Living

Job description

Executive Assistant (Support to Executive Leadership)

Job Title: Executive Assistant

Employment Type: Full-Time

About the Role

We are recruiting a high-initiative Executive Assistant to provide direct executive-level administrative and operational support to the leadership team of a fast-growing, mission-driven veteran health and wellness non-profit.

This role serves as the central administrative engine for the executive team. You will manage executive schedules, filter high-volume communications, oversee vendor/partner touchpoints, and assist with operational logistics for major fundraising campaigns.

Key Responsibilities

• Executive Administrative Support: Manage executive calendars, schedule meetings, filter communications, and handle timely follow-ups across leadership.
• Operational Coordination: Serve as a central communication link across a small, high-performing team to ensure key organizational initiatives stay on track.
• Event Support: Provide administrative, guest tracking, and logistical support for major annual fundraising galas and donor events.
• System Administration: Utilize appointment scheduling software and donor databases (such as GiveSmart and Wellness Living) to maintain accurate records.
• Special Projects: Take full ownership of ad-hoc projects and administrative tasks with minimal supervision.

Qualifications & Requirements

• 2+ years of experience in an Executive Assistant, Senior Administrative, or Operations Coordinator role.
• Prior military service, military spouse experience, or strong familiarity with military culture is strongly preferred.
• High emotional resilience, thick skin, and comfort with direct, candid communication and military humor.
• Proactive, self-starter mindset with the ability to solve problems independently before escalating.
• Willingness to assist with physical event setup, equipment transport, and extended hours during peak gala seasons.
• Deep personal alignment with veteran health, wellness, and suicide prevention initiatives.