Executive Assistant to Leadership – Fast-Growth High-Impact

Absolute Recomp; Grapevine (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Absolute Recomp is seeking a highly organized Executive Assistant to support multiple members of our leadership team. This role acts as a trusted partner, coordinating priorities, communications, and initiatives with strict confidentiality.

The ideal candidate will be proactive, professional, and able to manage competing priorities in a fast-growing fitness company. You will streamline operations, document meetings, and enable leaders to operate at their highest level.

Qualifications

• 3+ years of experience supporting executives, senior leaders, or operations teams.
• Experience managing multiple stakeholders and competing priorities.
• Exceptional written and verbal communication skills.
• Strong meeting note-taking and follow-up skills.
• Outstanding organizational and time management abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to anticipate needs and solve problems proactively.
• Experience in a fast-paced, high-growth environment preferred.
• Proficiency with Microsoft Office, Teams, Monday.com, and project management tools preferred.

Responsibilities

• Manage calendars for multiple executives, including scheduling, prioritization, and conflict resolution.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Monitor and assist with executive email management.
• Prepare meeting agendas and supporting materials.
• Attend meetings and document detailed notes.
• Capture and distribute action items and follow-up tasks.
• Serve as a liaison between executives and internal and external stakeholders.
• Coordinate communication with vendors, partners, clients, and investors.
• Assist with contract routing, NDAs, and document execution.
• Track expenses, receipts, and administrative financial documentation.
• Track deadlines, projects, and action items across departments.
• Coordinate company events, team meetings, and off-site gatherings.
• Manage office vendors, supplies, and facility-related needs.
• Assist with onboarding logistics for new team members.

Skills

Executive support

Calendar management

Travel coordination

Email management

Meeting notes

Communication skills

Organization

Discretion

Problem solving

MS Office

Teams

Monday.com

Project tools

Tools

Microsoft Office

Teams

Monday.com

Project management tools

Job description

Absolute Recomp is seeking a highly organized Executive Assistant to support multiple members of our leadership team. This role acts as a trusted partner, coordinating priorities, communications, and initiatives with strict confidentiality.

The ideal candidate will be proactive, professional, and able to manage competing priorities in a fast-growing fitness company. You will streamline operations, document meetings, and enable leaders to operate at their highest level.