Executive Assistant to Leadership & Donor Relations

American Society of Administrative Professionals; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

American Anthropological Association (AAA) seeks an experienced Executive Assistant to support its two senior leaders, the Executive Director and the Deputy Executive Director. The role handles calendars, travel, correspondence, meeting logistics and donor-facing activities while maintaining confidentiality and executive-ready briefing materials.

Responsibilities include contract management, external engagement preparation, and coordinating with the donor database team to ensure timely follow-up

Qualifications

• 5+ years as an executive assistant or in a similar role, ideally supporting a CEO or executive with a public profile.
• Strong writing and synthesis skills, with proven ability to turn complex material into clear briefings and talking points.
• Experience with donor stewardship or with board and senior stakeholder communication.
• Exceptional discretion with confidential board, donor and personnel information.
• Proficiency with Microsoft 365, and comfort with project management tools and donor databases.

Responsibilities

• Manage calendars and email inboxes for two executives and protect time for strategic work.
• Track deadlines, conflicts and follow-ups; coordinate travel and logistics for meetings and events.
• Prepare and edit briefing materials, talking points and notes for executives; act as first point of contact for the office.
• Prepare donor briefings, arrange donor meetings and manage donor recognition activities.
• Log contracts, oversee business terms, and coordinate with legal review and signature process.

Skills

Executive support

Writing & briefing

Donor stewardship

Discretion

Microsoft 365

Project management

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Donor databases

Asana

Job description

American Anthropological Association (AAA) seeks an experienced Executive Assistant to support its two senior leaders, the Executive Director and the Deputy Executive Director. The role handles calendars, travel, correspondence, meeting logistics and donor-facing activities while maintaining confidentiality and executive-ready briefing materials.

Responsibilities include contract management, external engagement preparation, and coordinating with the donor database team to ensure timely follow-up