Executive Assistant

AIDS Healthcare Foundation; Los Angeles (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

AIDS Healthcare Foundation is seeking an Executive Assistant to support the President with executive, administrative, and communication duties. The EA will manage the President's calendar, coordinate travel and meetings, prepare minutes and expense reports, and support strategic initiatives.

This role works closely with Board members, leaders, and external contacts to ensure efficient operations. Reporting to the Chief of Staff, the EA represents the organization with professionalism and helps

Qualifications

• Minimum five years of executive assistant experience supporting board-level or C-suite leaders.

Responsibilities

• Manage executive calendar with priorities and scheduling.
• Serve as liaison to Board of Directors and other leaders.
• Coordinate travel, meetings, and event logistics.

Skills

Executive support

Board liaison

Calendar management

Communication

Travel coordination

Job description

YOUR CONTRIBUTION TO OUR SUCCESS!
An Executive Assistant (EA) contributes to AHF by providing executive, administrative, and communication support to the President, helping maximize the President's effectiveness in leading the organization and advancing its mission. The Executive Assistant maintains a welcoming and professional presence and serves as a trusted partner in managing the President's day-to-day operations and priorities. Reporting to the Chief of Staff, this role works closely with leaders, departments, employees at all levels, Board members, and external contacts to ensure communications, scheduling, and administrative functions are handled efficiently and professionally.

YOUR CONTRIBUTION TO OUR SUCCESS!
An Executive Assistant (EA) contributes to AHF by providing executive, administrative, and communication support to the President, helping maximize the President's effectiveness in leading the organization and advancing its mission. The Executive Assistant maintains a welcoming and professional presence and serves as a trusted partner in managing the President's day-to-day operations and priorities. Reporting to the Chief of Staff, this role works closely with leaders, departments, employees at all levels, Board members, and external contacts to ensure communications, scheduling, and administrative functions are handled efficiently and professionally.
Responsibilities include, but are not limited to, complex calendar management, serving as a liaison to the Board of Directors, coordinating travel, meetings, and event logistics, overseeing projects and initiatives, preparing monthly expense reports, preparing and documenting meeting minutes, and providing additional executive support as needed. This position requires domestic travel as needed to support meetings, conferences, organizational events, and other business-related activities and tasks.
The ideal Executive Assistant will have at least five years of experience providing Executive Assistant support to Board-level executives, C-suite leaders, or similarly senior leadership teams.
The Executive Assistant enhances the reputation of AHF by understanding the value of effective time management, organization, and clear communication. This role contributes to the President's effectiveness by leveraging technology, streamlining processes, improving workflows, and ensuring information is organized, accessible, and communicated efficiently. Nimble and adaptable, the Executive Assistant responds effectively and applies strong problem-solving skills to evolving priorities and works collaboratively with individuals across the organization and external contacts while maintaining clear communication, strong organization, and attention to detail.
You will be a passionate advocate for our top initiatives.
To be successful as an EA it is crucial to ensure that the AHF Core Values and Mission stay top of mind with all that you do. At AHF we are nimble and able to adapt in a dynamic environment to assist in providing the best experience for our clients and workplace for our employees.
AHF has a collaborative organizational structure where staff are accountable to multiple leaders.
The EA will work as a part of a close-knit team to contribute to AHF's mission through exceptional service, strong partnerships, and a commitment to continuous improvement, enhancing the effectiveness of the President and the reputation of the organization.