Executive Assistant & ELT Transformation Lead

American-Association-of-Advertising-Agencies,-In; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Summer Fridays

Week off between Christmas & New Year

Job summary

The 4As seeks an experienced executive assistant to provide high-level support to the CEO, manage board relations, and oversee ELT initiatives in a fast-paced nonprofit advertising industry environment. You will coordinate complex schedules, including travel, events, and confidential communications across executive leadership.

In this role, you will orchestrate board management, deliver transformation initiatives with cross-functional teams, and ensure timely, accurate reporting and

Qualifications

• Minimum ten years’ experience in fast-paced support/administrative position.
• Excellent written and oral communication skills.
• Strong attention to detail and organizational skills.
• Strong interpersonal and relationship-building skills.
• Ability to work collaboratively and be a strong team player.
• Ability to prioritize, multi-task and meet deadlines in a fast-paced environment.

Responsibilities

• Special Project (e.g.: proposal development, partner engagement, ELT accountability).
• Executive and board level transformation initiatives.
• Development of our business strategy and company operational blueprint.
• Support the stand up of new business units.
• Plan and manage comprehensive travel arrangements for the CEO.
• Plan board meetings and ensure minutes are disseminated.

Skills

Executive support

Communication

Organization

Interpersonal skills

Teamwork

Prioritization

Multitasking

Education

4 Year Degree

Tools

Google Docs/Word

Google Sheets/Excel

Google Slides/PowerPoint

AI tools Claude and Gemini

Nimble CRM

Job description

The 4As seeks an experienced executive assistant to provide high-level support to the CEO, manage board relations, and oversee ELT initiatives in a fast-paced nonprofit advertising industry environment. You will coordinate complex schedules, including travel, events, and confidential communications across executive leadership.

In this role, you will orchestrate board management, deliver transformation initiatives with cross-functional teams, and ensure timely, accurate reporting and