Executive Assistant to Leadership | Calendars & Reports

Ascension Health; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

PTO & holidays

Tuition reimbursement

Employee assistance program

Parental leave

Pet insurance

Transportation benefits

Job summary

Ascension Saint Thomas, part of Ascension Health, is seeking an experienced administrative professional to provide high-level support within the Administration department in Nashville, TN. The role is full-time with day shifts, focusing on executive calendar management, reports, and professional communications.

You will prepare financial and operational information for leadership, coordinate travel and events, and serve as the primary contact for visitors while documenting meetings for follow-up

Qualifications

• High School diploma equivalency or 1 year of applicable job-specific experience.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Provide high-level administrative assistance by preparing accurate reports, forms, presentation materials, and professional correspondence, ensuring all written communications align with executive standards and organizational goals.
• Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations.
• Prepare, process, and edit essential financial and operational information, creating detailed reports and project documentation that support informed leadership decision-making and accurate metric tracking.
• Serve as the professional primary contact for visitors and inquiries, while attending key meetings to document proceedings, track follow-up action items, and ensure accountability across the leadership team.

Education

High School diploma or equivalent

1 year of relevant experience

Job description

Ascension Saint Thomas, part of Ascension Health, is seeking an experienced administrative professional to provide high-level support within the Administration department in Nashville, TN. The role is full-time with day shifts, focusing on executive calendar management, reports, and professional communications.

You will prepare financial and operational information for leadership, coordinate travel and events, and serve as the primary contact for visitors while documenting meetings for follow-up