Strategic Executive Assistant – Hospital Leadership

UF Health; Saint Augustine (FL); On-site; USD 54,000 - 75,000; Full time

Job summary

UF Health in Saint Augustine, FL is seeking an experienced Executive Assistant to provide advanced secretarial and administrative support to hospital executive management.

You will handle confidential matters, coordinate workflows, and manage schedules for other executive assistants, ensuring smooth operations across the leadership team.

Strong organizational skills, discretion, and proficiency with Microsoft Office are essential; 3–5 years of EA experience preferred.

Qualifications

• High School Diploma required.
• AA Degree, Secretarial Certification, or Medical Terminology Certification preferred.
• College coursework in secretarial science or business or combination of bachelor level education and secretarial experience.
• 3–5 years at an Executive Assistant level or experience supporting Executive Leadership.
• Proficient with MS Office; skilled in shorthand/speedwriting and transcription.

Responsibilities

• Provide advanced secretarial and administrative support to hospital executive management.
• Coordinate workflow and schedule of other executive admins; manage time-off, meals and breaks.
• Handle confidential matters with discretion; maintain confidentiality and trust.
• Prepare, edit, and format documents; support communication and scheduling across leadership.

Skills

Minimal supervision

Multitasking

Typing 55–60 wpm

Shorthand & transcription

Interpersonal skills

Education

High School Diploma

AA Degree / Secretarial Certification / Medical Terminology Certification

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

UF Health in Saint Augustine, FL is seeking an experienced Executive Assistant to provide advanced secretarial and administrative support to hospital executive management.

You will handle confidential matters, coordinate workflows, and manage schedules for other executive assistants, ensuring smooth operations across the leadership team.

Strong organizational skills, discretion, and proficiency with Microsoft Office are essential; 3–5 years of EA experience preferred.