Executive Administrative Assistant

Red Cat Holdings; West Palm Beach (FL); On-site; USD 55,000 - 80,000; Full time

Job summary

BlueOps, a fast-paced aerospace startup, seeks an Executive Administrative Assistant to support the leadership team in West Palm Beach, FL. The role focuses on managing complex calendars, coordinating meetings and travel, and preparing executive communications and presentations while handling confidential information with discretion.

Ideal candidates will have at least 3 years of experience supporting senior executives in a dynamic environment, and proficiency with Microsoft Office, Google

Qualifications

• Associate or Bachelor’s degree preferred.
• Minimum 3 years of experience supporting senior executives or C-level leadership in a fast-paced environment.
• Experience in startup, high-tech, aerospace, or defense environments is a strong plus.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask and prioritize.
• High degree of professionalism and discretion with sensitive information.
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.
• Comfort interfacing with internal executives, clients, and external partners.

Responsibilities

• Coordinate calendars, appointments, meetings, and travel for executive leaders.
• Prepare internal and external communications, including emails, memos, reports, and presentations.
• Organize and prioritize incoming information and requests for timely responses or delegations.
• Facilitate executive meetings with agenda creation, note-taking, and follow-up tracking.
• Coordinate logistics for board meetings, investor visits, and key customer engagements.
• Maintain and organize files, records, and confidential documents.
• Assist with expense reporting, procurement of supplies, and coordination with vendors.
• Support office events, company-wide communications, and executive-level project coordination.
• Act as a professional representative of BlueOps leadership in interactions with internal teams and external stakeholders.

Skills

Excellent communication

Calendar management

Discretion

MS Office Suite

Google Workspace

Scheduling tools

Interfacing with executives

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Google Workspace

Online scheduling tools

Job description

Job Details: Job Location: BlueOps (FL) - West Palm Beach, FL 33411, Position Type: Full Time, Job Category: Admin - Clerical, The Executive Administrative Assistant provides high-level administrative support to Blue Ops executive leadership team, ensuring efficient operations and professional communications. This role is responsible for managing complex calendars, coordinating meetings and travel, preparing executive correspondence and presentations, and serving as a trusted liaison internally and externally. The ideal candidate is proactive, detail-oriented, and capable of managing sensitive information with discretion in a fast-paced aerospace startup environment.

Essential Duties and Responsibilities

• Manage and coordinate calendars, appointments, meetings, and travel for executive leaders.
• Prepare internal and external communications, including emails, memos, reports, and presentations.
• Organize and prioritize incoming information and requests, ensuring timely responses or delegations.
• Facilitate executive meetings, including agenda creation, note-taking, and follow-up tracking.
• Coordinate logistics for board meetings, investor visits, and key customer engagements.
• Maintain and organize files, records, and confidential documents.
• Assist with expense reporting, procurement of supplies, and coordination with vendors.
• Support office events, company-wide communications, and executive-level project coordination.
• Act as a professional representative of Blue Ops leadership in communications and interactions with internal teams, partners, and stakeholders.

Required Qualifications

Education Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Experience

• Minimum 3 years of experience supporting senior executives or C-level leadership in a fast-paced environment.
• Experience in a startup, high-tech, aerospace, or defense environment is a strong plus.

Skills

• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• High degree of professionalism and discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, and online scheduling tools.
• Comfortable interfacing with internal executives, clients, and external partner.

Additional Desired Qualifications

• Familiarity with executive scheduling software and expense submittal software.
• Experience supporting finance, HR, or legal administrative needs.
• Ability to work independently, anticipate needs, and take initiative.
• Understanding of ITAR/EAR sensitivity and secure document handling is a bonus

Physical Requirements and Working Conditions

• Ability to sit or stand at a desk and work on a computer for extended periods.
• Occasionally may be required to lift up to 15 lbs or support event setup.
• May require extended hours during key deadlines, events, or leadership engagement.

Background Check

This position will require successfully completing a post-offer background check. Qualified candidates with a criminal history will be considered and are not automatically disqualified, consistent with federal and state law.

EEO and ITAR/EAR Work Authorization Disclosure

Red Cat Holdings provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position requires direct or indirect access to hardware, software, technology or technical data controlled under the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). Successful candidates for positions subject to ITAR/EAR restrictions must provide proof of U.S. Citizenship or Permanent Residence and must not require sponsorship for export-restricted work authorization.

E-Verify

The company participates E-Verify ensure eligibility for employment and compliance with Right to Work rules.