Executive Assistant to Chief of Staff | Strategic Support

Bluewater Media; Clearwater (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Bluewater Media is seeking an Executive Assistant to support the Chief of Staff. The role requires initiative, independence, and discretion handling confidential matters.

You will manage complex calendars and travel, prepare communications, and coordinate with other assistants and HR/Legal tasks as needed. Strong MS Office skills and a proactive attitude are essential for success in a fast-paced environment.

Qualifications

• Advanced Word, Excel and PowerPoint skills.
• Outstanding administrative and organization skills.
• Detail oriented and able to prioritize and multitask.
• Demonstrates strong ownership evident through responsibility and accountability for end product.
• Strong professional telephone presence.
• Strong typing and proofreading skills.
• Computer literate; strong email and calendaring skills required.
• Excellent interpersonal skills; possesses a positive attitude.
• Able to work efficiently in a fast paced, deadline-driven environment; overtime on short notice.

Responsibilities

• Manages the Chief of Staff’s calendar, travel and calls.
• Composes and prepares confidential correspondence.
• Arranges detailed travel plans and meetings.
• Ensures Chief of Staff’s schedule is followed and respected.
• Acts as gatekeeper for access to the Chief of Staff.
• Performs follow-ups to keep business moving forward.
• Prepare PowerPoint presentations and Excel charts as needed.
• Keeps Chief of Staff informed of upcoming commitments.

Skills

Detail-oriented

Multitasking

Ownership & accountability

Interpersonal skills

Excellent communication

Professional telephone presence

Discretion

Time management

Education

Paralegal degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Bluewater Media is seeking an Executive Assistant to support the Chief of Staff. The role requires initiative, independence, and discretion handling confidential matters.

You will manage complex calendars and travel, prepare communications, and coordinate with other assistants and HR/Legal tasks as needed. Strong MS Office skills and a proactive attitude are essential for success in a fast-paced environment.