Executive Assistant to Leaders | Travel & Ops Support

Granite Elite LLC; Mesa (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Paid time off

Job summary

Granite Elite LLC in Mesa, AZ is seeking an Executive Assistant to support the executive team, manage complex schedules, meetings, and travel arrangements in a fast-paced environment. Your responsibilities include handling communications, organizing and maintaining documents, coordinating with department heads, and preparing reports and presentations.

A Bachelor’s degree and at least 3 years of experience are required, with strong MS Office skills and a detail-oriented mindset.

Qualifications

• Bachelor’s degree in Business Administration or related field is required.
• Minimum of 3 years of experience as an executive assistant or in an administrative role.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Familiarity with construction/real estate industry is a plus.

Responsibilities

• Manage the executive’s calendar, including scheduling appointments and coordinating travel.
• Prepare and distribute meeting materials, including presentations and reports.
• Assist with travel itineraries, including hotel reservations and transportation.
• Handle incoming/outgoing correspondence (emails, calls, mail).
• Maintain and update the executive’s files and records for easy access.
• Coordinate with department heads to ensure smooth office operations.
• Assist with executive reports and presentations.
• Perform other duties as assigned by the executive or office manager.

Skills

Calendar management

Meeting coordination

Communication

Document filing

Travel arrangements

Time management

Independence

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Granite Elite LLC in Mesa, AZ is seeking an Executive Assistant to support the executive team, manage complex schedules, meetings, and travel arrangements in a fast-paced environment. Your responsibilities include handling communications, organizing and maintaining documents, coordinating with department heads, and preparing reports and presentations.

A Bachelor’s degree and at least 3 years of experience are required, with strong MS Office skills and a detail-oriented mindset.