Executive Assistant

Granite Elite LLC; Mesa (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Paid time off

Job summary

Granite Elite LLC in Mesa, AZ is seeking an Executive Assistant to support the executive team, manage complex schedules, meetings, and travel arrangements in a fast-paced environment. Your responsibilities include handling communications, organizing and maintaining documents, coordinating with department heads, and preparing reports and presentations.

A Bachelor’s degree and at least 3 years of experience are required, with strong MS Office skills and a detail-oriented mindset.

Qualifications

• Bachelor’s degree in Business Administration or related field is required.
• Minimum of 3 years of experience as an executive assistant or in an administrative role.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Familiarity with construction/real estate industry is a plus.

Responsibilities

• Manage the executive’s calendar, including scheduling appointments and coordinating travel.
• Prepare and distribute meeting materials, including presentations and reports.
• Assist with travel itineraries, including hotel reservations and transportation.
• Handle incoming/outgoing correspondence (emails, calls, mail).
• Maintain and update the executive’s files and records for easy access.
• Coordinate with department heads to ensure smooth office operations.
• Assist with executive reports and presentations.
• Perform other duties as assigned by the executive or office manager.

Skills

Calendar management

Meeting coordination

Communication

Document filing

Travel arrangements

Time management

Independence

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Granite Elite LLC, a leading construction and real estate company, is hiring an Executive Assistant in Mesa, AZ. This full-time position offers a chance to contribute to projects and support the executive team in a dynamic setting.

As the Executive Assistant, you will be responsible for managing the schedules of executives, coordinating meetings, and providing essential support to ensure their day-to-day operations run smoothly. Your tasks will include handling all communications, both incoming and outgoing, which may involve emails, phone calls, and messages. You will also be tasked with organizing and maintaining important documents, ensuring they are easily accessible and up-to-date. Additionally, you will assist with travel arrangements, which may involve booking flights, hotels, and other necessary accommodations, as well as coordinating transportation and itineraries. Your role is crucial in supporting the executives' productivity and efficiency, allowing them to focus on their core responsibilities.

You’ll work closely with the executive team in a professional environment in Mesa, AZ. The office is located in the vibrant city of Mesa, known for its growing construction and real estate industry.

The salary is negotiable.

• Comprehensive health insurance that covers a wide range of medical services.
• Retirement plans with employer matching contributions.
• Paid time off that includes vacation days, sick leave, and holidays.

Granite Elite LLC values its employees and offers a comprehensive benefits package designed to support their well-being and financial security. The company is committed to providing a supportive work environment where employees can thrive both professionally and personally.

To excel in this role, you should have strong organizational skills, proficiency in administrative tasks, and excellent communication abilities. Experience in a similar role is preferred, and familiarity with project management software is a plus.

Job Responsibilities:

• Manage the executive’s calendar, including scheduling appointments, coordinating travel arrangements, and preparing meeting agendas.
• Prepare and distribute meeting materials, including presentations, reports, and correspondence.
• Assist with the preparation of travel itineraries, including hotel reservations, transportation, and local arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update the executive’s files and records, ensuring accuracy and accessibility.
• Coordinate with department heads and other team members to ensure smooth operation of office functions.
• Assist with the organization and preparation of executive reports and presentations.
• Handle any other duties as assigned by the executive or office manager.

Job Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Ability to work independently and as part of a team.
• High attention to detail and accuracy.
• Familiarity with construction and real estate industry would be a plus.