Executive Assistant to Leaders - Strategy & Travel Pro

Volvo Group; Greensboro (NC); On-site; USD 73,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Generous paid time off

Retirement savings plan matching

On-site work environment

Volvo Group University development

Job summary

Volvo Group in Greensboro, NC is seeking an Executive Administrative Assistant to provide high-level administrative and project support to Vice Presidents and senior leaders. This onsite role requires managing complex calendars, coordinating meetings and travel, and preparing executive materials.

You will support strategic initiatives, coordinate cross-functional activities, and ensure effective communication across internal and external stakeholders.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience preferred.
• Experience supporting Vice Presidents or senior leaders in a corporate setting.
• Experience in financial services or automotive finance is preferred.
• Proven ability to manage calendars, travel, and confidential information.
• Experience preparing executive-level materials and presentations.
• Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint).

Responsibilities

• Provide executive-level administrative and business support to Vice Presidents and senior leaders.
• Manage complex calendars and scheduling, prioritizing requests and conflicts.
• Coordinate domestic and international travel and related logistics.
• Prepare and distribute correspondence, reports, and executive materials.
• Support cross-functional initiatives with project coordination and timelines.
• Coordinate meetings, document decisions, and ensure timely follow-up.
• Maintain SharePoint sites and organizational records.
• Handle confidential information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Project coordination

Discretion and professionalism

Microsoft Office 365

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office 365

Job description

Volvo Group in Greensboro, NC is seeking an Executive Administrative Assistant to provide high-level administrative and project support to Vice Presidents and senior leaders. This onsite role requires managing complex calendars, coordinating meetings and travel, and preparing executive materials.

You will support strategic initiatives, coordinate cross-functional activities, and ensure effective communication across internal and external stakeholders.