Executive Assistant to Leaders | Scheduling, Travel & Reports

RSM; Phoenix (AZ); Hybrid; USD 57,000 - 95,000; Full time

Benefits offered by this job

Hybrid schedule

Total rewards package

Job summary

RSM is seeking an Executive Assistant to provide skilled support to select leaders, including scheduling calls and meetings, travel arrangements, and expense processing. The role requires professionalism, confidentiality and urgency, with a hybrid in-office schedule after the first 90 days.

The ideal candidate has 1–3 years of relevant experience, an associate degree or equivalent, and strong Microsoft Office skills.

Qualifications

• Intermediate Microsoft Office skills and ability to learn firm tools.
• Basic knowledge of technology tools used within responsibilities.
• Effective communication with diverse audiences.
• Strong organization, prioritization and attention to detail.
• Excellent people skills and proofreading capability.
• Ability to prepare charts, graphics, tables and speaker notes for presentations.
• Ability to balance multiple tasks and projects.

Responsibilities

• Maintain calendar appointments and schedule prioritization.
• Coordinate travel arrangements including flights, cars, hotels, and meals.
• Submit expense reports timely.
• Manage meeting logistics, invitations, notes and attendees.
• Handle confidential correspondence.
• Participate in projects and events, researching and executing details.
• Proofread and assemble information for communications and reports.
• Compile data from multiple sources and prepare reports/documentation.
• Serve as a go-to resource delivering consistent, positive experience.
• Act as liaison between ESS, internal departments and others outside the firm.
• Provide general knowledge of firm systems and tools.

Skills

Microsoft Office

Technology tools knowledge

Communication skills

Organization & time management

People skills

Grammar & proofreading

Presentation creation

multitask management

Education

Associate degree or 2+ years experience

Job description

RSM is seeking an Executive Assistant to provide skilled support to select leaders, including scheduling calls and meetings, travel arrangements, and expense processing. The role requires professionalism, confidentiality and urgency, with a hybrid in-office schedule after the first 90 days.

The ideal candidate has 1–3 years of relevant experience, an associate degree or equivalent, and strong Microsoft Office skills.