Executive Assistant- Tax

RSM; Chicago (IL); In loco; USD 52.000 - 70.000; Tempo pieno

Descrizione del lavoro

RSM is seeking an experienced Executive Assistant to provide skilled and efficient support to select RSM leaders. The role requires professionalism, confidentiality and a sense of urgency while managing schedules and travel.

Responsibilities include maintaining calendars, coordinating travel, submitting expense reports, meeting logistics, drafting communications, and supporting special projects. A proactive communicator who can navigate confidential information will thrive.

Competenze

• High level of professionalism and confidentiality
• Ability to manage confidential correspondence
• Ability to prioritize and manage multiple tasks
• Strong organizational and time-management skills
• Proactive communicator and collaborator with leadership

Mansioni

• Maintain calendar appointments and ensure meetings are scheduled in advance and prioritized
• Coordinate all travel arrangements including flights, cars, hotels and meals
• Submit expense reports in a timely manner
• Manage meeting logistics, invitations, attendees, and notes
• Proofread and assemble information for communications and presentations
• Support projects and special assignments as needed
• Navigate administrative requests through ESS request site

Conoscenze

Calendar management

Travel coordination

Expense reporting

Meeting management

Confidentiality

Communications

Strumenti

PowerPoint

Descrizione del lavoro

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.

The executive assistant will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The executive assistant, under supervision, will assist with ongoing activities, including scheduling calls and meetings and execution of travel arrangements and expense reimbursement. May be responsible for proofreading communications, compiling reports and other special projects, as needed. In addition, the executive assistant may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality and a sense of urgency.

Essential Duties

• Maintain calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements, including flights, cars, hotels and meals.
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees and taking notes.
• Routinely handle confidential correspondence.
• Participate in projects and/or events as assigned including researching, organizing details and following through with execution.
• Proofread and assemble information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
• With guidance, compile data from a variety of resources