Executive Administrative Assistant

LHH; Tulsa (OK); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K

PTO

Paid Holidays

More benefits

Job summary

LHH in Tulsa, OK is seeking an experienced Executive Assistant to support daily operations and provide executive-level administrative support. This role requires multitasking, discretion, and professionalism in interactions with clients and internal stakeholders.

The successful candidate will manage calendars, coordinate meetings and travel, prepare client materials and reports, and assist with event planning. A strong background in financial services or professional services is highly preferred.

Qualifications

• 5+ years in Office Manager, Firm Administrator, EA, or similar role
• Experience in financial services or professional services preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficient with Microsoft Office (Outlook, Excel, Word)
• Experience supporting executives or senior leadership is preferred

Responsibilities

• Manage day-to-day office operations and administrative functions
• Provide executive support including calendar management and travel
• Prepare client materials, reports, presentations, and correspondence
• Coordinate office vendors, supplies, and facilities
• Assist with scheduling client meetings and maintaining records
• Support special projects and action-item follow-up
• Screen calls and emails with professionalism and discretion
• Maintain confidential information and sensitive documents
• Assist with event planning and client appreciation events
• Improve office processes and operational efficiency

Skills

Organizational skills

Time management

Written and verbal communication

Multitasking

Discretion

Professionalism

Executive support experience

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Excel

Word

Job description

A growing firm is seeking a highly organized and professional Executive Assistant to support daily business operations and provide executive-level administrative support. This role is ideal for someone who enjoys wearing multiple hats, managing priorities, and serving as a key point of contact for clients and internal stakeholders.

Responsibilities

• Manage day-to-day office operations and administrative functions
• Provide executive support, including calendar management, meeting coordination, and travel arrangements
• Prepare client materials, reports, presentations, and correspondence
• Coordinate office vendors, supplies, and facility-related needs
• Assist with scheduling client meetings and maintaining client records
• Support special projects and ensure timely follow-up on action items
• Screen calls, emails, and correspondence with professionalism and discretion
• Maintain confidential information and sensitive financial documents
• Assist with event planning, team meetings, and client appreciation events
• Help improve office processes and operational efficiency

Qualifications

• 5+ years of recent experience in an Office Manager, Firm Administrator, Executive Assistant, or similar administrative role
• Financial services, wealth management, banking, public accounting, or professional services experience strongly preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and attention to detail
• Experience supporting executives or senior leadership teams preferred
• Bachelor's Degree a plus
• $65,000 - $85,000 annual salary, depending on experience
• Medical, Dental, and Vision insurance, 401K, PTO, Paid Holidays, and more
• Full time, onsite role with a stable employer in Tulsa, OK
• Collaborative and professional work environment