Executive Assistant to Leaders | Calendar, Travel & Ops

Openloop-Health; Des Moines (IA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical/Dental/Vision plans

HSA/FSA

Flexible PTO

401(k) Match

Life Insurance

Pet insurance

Job summary

OpenLoop is seeking an Executive Assistant to support two or more leaders with scheduling, coordination, communications, and meeting preparation. You will help leaders move faster by creating order and ensuring important details do not fall through the cracks.

The role requires high reliability, discretion, sound judgment, and strong written and verbal communication in a fast-moving environment. You will partner across teams and help refine playbooks and processes as the central EA function

Qualifications

• 3+ years of administrative, coordinator, executive support, operations, or project support experience.
• Strong organizational skills and exceptional attention to detail.
• Clear written and verbal communication.
• Ability to prioritize, stay calm under pressure, and manage multiple moving pieces at once.

Responsibilities

• Manage complex calendars and meeting logistics across multiple stakeholders and time zones.
• Coordinate travel, expenses, events, and administrative tasks with attention to detail and strong follow-through.
• Prepare meeting agendas, briefing materials, slides, and other support documents as needed.
• Track action items and follow up with stakeholders to ensure timely execution.
• Serve as a reliable point of coordination across teams, helping leaders stay organized and responsive.
• Anticipate needs, identify scheduling or coordination conflicts early, and propose solutions.
• Handle sensitive information with professionalism and discretion.
• Contribute to shared team playbooks, support coverage models, and process improvements as the centralized EA function grows.
• Other duties assigned.

Skills

Calendar management

Travel coordination

Communication skills

Discretion

Prioritize under pressure

Job description

OpenLoop is seeking an Executive Assistant to support two or more leaders with scheduling, coordination, communications, and meeting preparation. You will help leaders move faster by creating order and ensuring important details do not fall through the cracks.

The role requires high reliability, discretion, sound judgment, and strong written and verbal communication in a fast-moving environment. You will partner across teams and help refine playbooks and processes as the central EA function