Executive Assistant to Leadership – Calendar & Coordination

OpenLoop Health; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

OpenLoop Health in the United States is seeking an Executive Assistant to support two leaders, managing calendars, travel, expenses, and general administrative tasks across multiple time zones.

You will prepare meeting agendas, briefing materials, slides, and track action items while ensuring confidential information is handled with discretion. You will also coordinate with teams, help leaders stay organized, and contribute to evolving playbooks as the centralized EA function grows.

Qualifications

• 3+ years of administrative or executive support experience.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.

Responsibilities

• Manage complex calendars and meeting logistics across multiple stakeholders and time zones.
• Coordinate travel, expenses, events, and administrative tasks with attention to detail and strong follow-through.
• Prepare meeting agendas, briefing materials, slides, and other support documents as needed.
• Track action items and follow up with stakeholders to ensure timely execution.
• Serve as a reliable point of coordination across teams, helping leaders stay organized and responsive.
• Anticipate needs, identify scheduling or coordination conflicts early, and propose solutions.
• Handle sensitive information with professionalism and discretion.
• Contribute to shared team playbooks, support coverage models, and process improvements as the centralized EA function grows.
• Other duties assigned.

Skills

Executive support

Calendar management

Communication

Discretion

Prioritization

Job description

OpenLoop Health in the United States is seeking an Executive Assistant to support two leaders, managing calendars, travel, expenses, and general administrative tasks across multiple time zones.

You will prepare meeting agendas, briefing materials, slides, and track action items while ensuring confidential information is handled with discretion. You will also coordinate with teams, help leaders stay organized, and contribute to evolving playbooks as the centralized EA function grows.