Executive Assistant - Boutique Investment Firm

BURKE + CO.; Palo Alto (CA); On-site; USD 150,000 - 200,000; Full time

Job summary

A boutique investment firm is hiring an Executive Assistant to provide top-tier administrative support to the Founder in Palo Alto. The ideal candidate has 5+ years of experience, especially in finance, excellent interpersonal skills, and a reliable nature. Responsibilities include managing calendars, planning events, and handling communications. This role offers a competitive salary range of $150,000-200,000 and an opportunity to work closely with a senior executive in a dynamic environment.

Qualifications

• 5+ years of experience providing executive support, ideally in finance.
• Excellent interpersonal skills for building relationships.
• Dependable and reliable nature with a professional communication style.

Responsibilities

• Manage the executive's calendar and prioritize appointments.
• Plan company events and arrange travel itineraries.
• Handle incoming and outgoing communications with discretion.

Skills

Executive support experience

Interpersonal skills

Attention to detail

Clear communication

Solution-oriented approach

Job description

Base pay range

$150,000.00/yr - $200,000.00/yr

Company Overview

BURKE + CO.
www.burketalent.com

The Gist

Our client, a boutique investment firm, seeks an expert Executive Assistant to support the Founder & tight‑knit team in Palo Alto. The role provides top‑tier administrative support to the Founder and backup support to other team members, while also acting as the go‑to person for their small office. The ideal candidate has supported executives in finance and brings dependability, proactive nature, and impressive experience to the role. This is a great opportunity to join a tight‑knit firm and support a senior executive!

The Nitty‑Gritty

• Expertly manage executive's calendar, addressing any conflicting appointments and sending reminders
• Develop keen sense on how to best optimize executive's time & determine priorities
• Plan & execute company events, offsites, and meetings
• Arrange travel and prepare itineraries
• Oversee light office operations for a small office and act as a culture carrier
• Handle incoming & outgoing communications with the utmost confidentiality and urgency
• Create presentations & decks, prepare deliverables, and distribute meeting materials
• Provide backup support to other executives as needed
• Process and track expenses
• Assist with other administrative functions and ad hoc projects, as needed

The Essentials

• 5+ years of executive support experience, ideally in finance
• Ability to act as an excellent extension & representation of the firm in all interactions
• Dependable & reliable nature
• Excellent interpersonal skills and knack for building relationships
• Superb attention to detail and discretion
• Fast-processing, solution-oriented approach to work
• Clear and professional communication style, both verbal & written
• Ability to shift, adapt, and pivot when confronted with new challenges and opportunities

The Cherry on Top

• Join a tight‑knit team that is looking to expand!
• Balanced role supporting a senior executive with room to take on more

Compensation

$150k to 200k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)

Apply

Email your resume to [e-mail]

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Investment Management and Venture Capital and Private Equity Principals