Executive Assistant to Health Sciences Leadership

VetJobs; Pittsburgh (Allegheny County); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

The University of Pittsburgh’s Division of Philanthropic & Alumni Engagement (PAE) seeks an Executive Assistant to support the Vice Chancellor, Health Sciences & Clinical Programs Advancement, and two senior leaders. This role manages complex calendars, prepares materials, coordinates travel, and supports budgets and meetings with internal and external stakeholders.

It requires discretion, strong communication, and the ability to coordinate cross‑functional activities, including quarterly

Qualifications

• Minimum education required: Bachelor's degree; experience in executive support preferred.
• Excellent organizational and communication skills are essential.
• Ability to handle confidential information and manage multiple priorities.

Responsibilities

• Support the Vice Chancellor Health Sciences and two senior leaders.
• Manage a very complex calendar and prioritize the VC's time.
• Prepare meeting materials and presentations as needed.
• Assist with budgets, expense reporting, and data entry.
• Coordinate travel arrangements and meetings.
• Plan quarterly UPMC Affiliate meetings and the annual professional development conference.
• Serve as liaison between PAE and the Senior Vice Chancellor, Health Sciences office.

Skills

Calendar management

Executive support

Communication

Budgeting

Event planning

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

The University of Pittsburgh’s Division of Philanthropic & Alumni Engagement (PAE) seeks an Executive Assistant to support the Vice Chancellor, Health Sciences & Clinical Programs Advancement, and two senior leaders. This role manages complex calendars, prepares materials, coordinates travel, and supports budgets and meetings with internal and external stakeholders.

It requires discretion, strong communication, and the ability to coordinate cross‑functional activities, including quarterly