Senior Executive Assistant to Vice Presidents

Highmark Health; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

Highmark Health in Pittsburgh seeks an experienced executive assistant to support multiple Vice Presidents and Senior Vice Presidents, delivering confidential, proactive calendar management and high-level administrative services.

You will coordinate meetings, travel, correspondence, and reports, anticipate needs, protect sensitive information, and partner with IT and staff to keep executives informed and productive in a fast-paced environment.

Qualifications

• 5 years in secretarial/administrative or executive assistant roles.
• At least 3 years with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Strong typing, proofreading and document formatting abilities.

Responsibilities

• Maintain calendars for Executives, schedule meetings, reserve rooms and arrange AV needs.
• Prepare, organize and distribute meeting materials; handle correspondence and reports.
• Coordinate travel and manage executives' itineraries and expenses.
• Take selective meeting notes and summarize developments for leadership.
• Direct inquiries to appropriate staff while preserving confidentiality.

Skills

Typing & proofreading

Calendar management

Interpersonal skills

Verbal/written communication

Discretion & integrity

Multi-tasking

Education

High School / GED

Associate's or Bachelor's Degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Job description

Highmark Health in Pittsburgh seeks an experienced executive assistant to support multiple Vice Presidents and Senior Vice Presidents, delivering confidential, proactive calendar management and high-level administrative services.

You will coordinate meetings, travel, correspondence, and reports, anticipate needs, protect sensitive information, and partner with IT and staff to keep executives informed and productive in a fast-paced environment.