Executive Assistant to Health Sciences Leadership

Taleo; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

The University of Pittsburgh’s Division of Philanthropic & Alumni Engagement seeks an Executive Assistant to provide high-level administrative support to the Vice Chancellor, Health Sciences & Clinical Programs Advancement and two senior leaders. The role manages complex calendars, prepares meeting materials, coordinates travel and budgets, and serves as liaison to senior offices.

Candidates should have strong organizational and communication skills, the ability to multi-task, and willingness to

Qualifications

• Bachelor's degree required; experience as an assistant preferred.
• Exceptional organizational and communications skills required.
• Hybrid work arrangement with on-campus and remote work as determined by the department.

Responsibilities

• Manage a very complex calendar and prioritize requests for the Vice Chancellor’s time.
• Prepare meeting materials, agendas, and presentations as needed.
• Coordinate travel arrangements and expense reporting; assist with budgets and events.
• Liaison between PAE and the Senior Vice Chancellor Health Sciences office and coordination with Pitt/UPMC leadership for key events.

Skills

Organizational skills

Calendar management

Oral and written communication

Multi-tasking

Flexibility

Education

Bachelor's degree

Associate's degree

Job description

The University of Pittsburgh’s Division of Philanthropic & Alumni Engagement seeks an Executive Assistant to provide high-level administrative support to the Vice Chancellor, Health Sciences & Clinical Programs Advancement and two senior leaders. The role manages complex calendars, prepares meeting materials, coordinates travel and budgets, and serves as liaison to senior offices.

Candidates should have strong organizational and communication skills, the ability to multi-task, and willingness to