Executive Assistant to Head of Investor Relations

Coda Search│Staffing; New Jersey; On-site; USD 90,000 - 120,000; Full time

Job summary

A growing real estate investment management firm is seeking an experienced Executive Assistant to provide high-level support to senior leadership focused on capital development and investor relations. This role requires strong organizational and communication skills, as well as the ability to manage shifting priorities in a fast-paced environment. Ideal candidates will possess at least 3 years of experience supporting senior executives. The position is full-time and based in New Jersey.

Qualifications

• 3+ years’ experience supporting senior executives, ideally within financial services or investment management.
• Strong technical proficiency with productivity and CRM tools.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Provide comprehensive administrative and strategic support to senior executives.
• Manage dynamic scheduling, travel, and meeting logistics across multiple time zones.
• Support investor engagement activities and related reporting needs.

Skills

Organizational skills

Communication skills

Proficient with CRM tools

Discretion

Ability to manage competing priorities

Tools

Productivity tools

Job description

Executive Assistant to Head of Investor Relations

This range is provided by Coda Search│Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $120,000.00/yr

A growing real estate investment management firm is seeking an experienced Executive Assistant to provide high-level support to senior leadership focused on capital development and investor relations. This role requires exceptional organization, discretion, and communication skills, as well as the ability to manage shifting priorities in a fast-paced environment. The ideal candidate will operate as a true business partner—anticipating needs, streamlining workflows, and ensuring seamless coordination across internal and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative and strategic support to senior executives
• Manage dynamic scheduling, travel, and meeting logistics across multiple time zones
• Oversee communication flow and maintain accurate records and data in internal systems
• Support investor engagement activities and related reporting needs
• Coordinate internal and external meetings, events, and follow-ups to ensure timely execution

Qualifications

• 3+ years’ experience supporting senior executives, ideally within financial services or investment management
• Strong technical proficiency with productivity and CRM tools
• Excellent written, verbal, and interpersonal communication skills
• Proven ability to manage competing priorities with professionalism and discretionSelf-motivated, adaptable, and capable of thriving in a collaborative team environment

Preferred

• Exposure to investor relations, fundraising, or private markets
• Familiarity with investment or financial terminology
• Project management or process-improvement experience

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Real Estate and Investment Management