Executive Assistant to GM & COO - Board & Governance

Colleton River Club; Bluffton (SC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Colleton River Club is seeking an executive assistant who serves as a true partner to the GM/COO, managing a fast-moving calendar and confidential Board processes with polish. You will merge calendars, take minutes, and support governance and special projects to ensure timely, clear communications to members and leadership.

You will collaborate on governance documents, agendas, and Board motions, and assist with communications across the Communiqué, mobile app, and member website.

Qualifications

• Three to five-plus years of executive-level administrative support, including work with a Board or governing body.
• Excellent writing, editing and minute-taking skills.
• Advanced Microsoft Office skills, plus comfort with member websites, mobile apps and design software.

Responsibilities

• Manage a fast-moving calendar and handle correspondence with polish.
• Keep the weekly leadership meeting on record and track commitments through to completion.
• Sit in on meetings and merge multiple calendars into one for the club.
• Lend administrative support on renovations and special projects as needed.
• Build and maintain the Board and committee calendar; prepare agendas and packets.
• Take minutes that stand as the official record; maintain the Board Motion Book and policy manual.
• Support the Nominating Committee and welcome new Board members.
• Run Board voting processes with our third-party platform, accurately and confidentially.
• Contribute to weekly Communiqué, app notifications and member website communications.
• Assist the COO in shaping communications to the Board, Committees and management team.

Skills

Executive support

Minute taking

Microsoft Office

Writing/editing

Education

Associate's degree or equivalent; Bachelor's preferred

Job description

Colleton River Club is seeking an executive assistant who serves as a true partner to the GM/COO, managing a fast-moving calendar and confidential Board processes with polish. You will merge calendars, take minutes, and support governance and special projects to ensure timely, clear communications to members and leadership.

You will collaborate on governance documents, agendas, and Board motions, and assist with communications across the Communiqué, mobile app, and member website.