Private Club Executive Assistant to GM & Membership

Omni Hotels & Resorts; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Omni Hotels & Resorts at Barton Creek Country Club seeks an Executive Administrative Assistant to provide comprehensive administrative support to the Club General Manager and Director of Membership, and to assist the Executive Operating Committee.

This role handles confidential documents, calendars, reports, travel arrangements, event logistics, member communications, and billing inquiries, contributing to smooth daily operations and outstanding guest experiences.

Qualifications

• Minimum one year of administrative experience required.
• Experience in a club or membership-based environment is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, OneNote).
• Familiarity with Delphi, Synergy, BirchStreet, Concur, Opera, and TSW preferred.
• Certified Notary Public preferred.

Responsibilities

• Provide administrative support to the Club General Manager and Director of Membership.
• Prepare and distribute daily, weekly, and monthly reports.
• Draft and distribute operational correspondence and manage confidential documents.
• Coordinate calendars, travel, and event arrangements for club leadership.
• Assist with member communications, billing inquiries, and attendance at events.
• Create purchase orders and distribute minutes from meetings.

Skills

Administrative experience

Club environment

Microsoft Office

Tools

Delphi

Synergy

BirchStreet

Concur

Opera

TSW

Job description

Omni Hotels & Resorts at Barton Creek Country Club seeks an Executive Administrative Assistant to provide comprehensive administrative support to the Club General Manager and Director of Membership, and to assist the Executive Operating Committee.

This role handles confidential documents, calendars, reports, travel arrangements, event logistics, member communications, and billing inquiries, contributing to smooth daily operations and outstanding guest experiences.