Executive Assistant to the GM/COO

Colleton River Club; Bluffton (SC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Colleton River Club is seeking an executive assistant who serves as a true partner to the GM/COO, managing a fast-moving calendar and confidential Board processes with polish. You will merge calendars, take minutes, and support governance and special projects to ensure timely, clear communications to members and leadership.

You will collaborate on governance documents, agendas, and Board motions, and assist with communications across the Communiqué, mobile app, and member website.

Qualifications

• Three to five-plus years of executive-level administrative support, including work with a Board or governing body.
• Excellent writing, editing and minute-taking skills.
• Advanced Microsoft Office skills, plus comfort with member websites, mobile apps and design software.

Responsibilities

• Manage a fast-moving calendar and handle correspondence with polish.
• Keep the weekly leadership meeting on record and track commitments through to completion.
• Sit in on meetings and merge multiple calendars into one for the club.
• Lend administrative support on renovations and special projects as needed.
• Build and maintain the Board and committee calendar; prepare agendas and packets.
• Take minutes that stand as the official record; maintain the Board Motion Book and policy manual.
• Support the Nominating Committee and welcome new Board members.
• Run Board voting processes with our third-party platform, accurately and confidentially.
• Contribute to weekly Communiqué, app notifications and member website communications.
• Assist the COO in shaping communications to the Board, Committees and management team.

Skills

Executive support

Minute taking

Microsoft Office

Writing/editing

Education

Associate's degree or equivalent; Bachelor's preferred

Job description

Description

The Person at the Center

Every great club has someone at the center who makes things run, knows what the General Manager needs before the request comes in and makes sure the Board packet is complete and on time, and whose writing leaves members feeling informed and cared for. That is this role.

A true partner to the GM/COO. You'll manage a fast-moving calendar, handle correspondence with polish, keep the weekly leadership meeting on record, and track every commitment through to the finish. You'll sit in on meetings, merge the club's many calendars into one, and lend an administrative hand on renovations and special projects as they arise.

A steward of good governance. You'll build the Board and committee calendar, prepare agendas and packets, take minutes that stand as the official record, and maintain the Board Motion Book and policy manual. You'll support the Nominating Committee and welcome new Board members. When members vote, you'll run the process with our third-party platform, accurately, confidentially and with complete neutrality.

One of the club's most important voices. You will also have input into the weekly Communiqué, mobile-app notifications, the member website, letters of welcome and thanks. You will assist the COO in shaping the communications to our Board, Committees and management team, making sure each one is clear, timely and unmistakably Colleton River.

Requirements

Who We're Looking For

You've supported a senior executive, ideally a GM, COO or CEO and a Board of Directors, and you're energized by being the person others count on. You write beautifully, you stay unflappable when priorities collide, and you understand that discretion isn't a policy; it's a character trait. Experience in a private club, HOA or POA setting will serve you well.

What you'll bring

• Three to five-plus years of executive-level administrative support, including work with a Board or governing body


• Excellent writing, editing and minute-taking skills


• Advanced Microsoft Office skills, plus comfort with member websites, mobile apps, e-blast tools and design software


• Associate's degree or equivalent experience (bachelor's preferred); Notary Public a plus


• Availability for occasional evening Board meetings, elections and annual meetings

WHY COLLETON RIVER

Why You'll Love It Here

You'll have a seat at the table with the club's leadership, a workplace framed by live oaks and river views, and colleagues who take pride in getting the details right. We offer competitive compensation commensurate with your qualifications and experience and a comprehensive benefits package.