Executive Assistant to Global Leadership Team

The AES Corporation; Indianapolis (IN); On-site; USD 65,000 - 98,000; Full time

Job summary

The AES Corporation seeks an experienced Executive Assistant to the Executive Leadership Team. This role supports the Utilities President and SLT, managing calendars, coordinating travel, and preparing materials for meetings and presentations.

You will collaborate with cross-functional teams to ensure efficient operations and timely execution of strategic priorities. You will handle sensitive information with discretion, support budget and expense processes, and assist in coordinating events and

Qualifications

• Minimum of 5 years of administrative support experience.
• Experience supporting senior leaders is required.
• Strong confidentiality and discretion.
• Ability to prioritize in a fast-paced environment.
• Excellent written and verbal communication.

Responsibilities

• Proactively manage executive calendars and scheduling with Teams.
• Coordinate domestic and international travel arrangements.
• Prepare correspondence and materials, including PowerPoint presentations.
• Manage expense reimbursements and vendor invoices.
• Support planning of organizational events and meetings.
• Collaborate with other EAs for backup coverage and best practices.
• Protect confidential information and maintain distribution lists.

Skills

Executive presence

Organizational skills

Communication skills

Problem solving

Deadline management

Tools

SAP

ReadSoft

Ariba

Concur

SharePoint

Microsoft Teams

PowerPoint

Job description

The AES Corporation seeks an experienced Executive Assistant to the Executive Leadership Team. This role supports the Utilities President and SLT, managing calendars, coordinating travel, and preparing materials for meetings and presentations.

You will collaborate with cross-functional teams to ensure efficient operations and timely execution of strategic priorities. You will handle sensitive information with discretion, support budget and expense processes, and assist in coordinating events and