Senior Executive Assistant to Global Leadership Team (ELT)

AES; Indianapolis (IN); On-site; USD 75,000 - 110,000; Full time

Job summary

AES in Indianapolis is seeking an Executive Assistant to the Utilities President and SLT, providing high‑level administrative support and coordinating operations to enable strategic priorities. The role emphasizes calendar mastery, travel planning, confidential handling, and cross‑functional collaboration.

You will prepare presentations, manage expenses, and support meetings, budgets, and events, contributing to smooth leadership workflows and organizational effectiveness across AES US Utilities.

Qualifications

• Minimum 5 years of administrative support experience, including support of a senior leader.
• Executive presence, strong organizational skills, and confidentiality.
• Proactive, detail-oriented, and able to work under deadlines.
• Excellent verbal and written communication across stakeholders.
• Ability to coordinate travel, expenses, and vendor invoices with discretion.

Responsibilities

• Proactively manage complex executive calendars and scheduling.
• Coordinate domestic and international travel for executives.
• Prepare correspondence, memos, PowerPoint presentations, and materials.
• Manage expense reimbursements and vendor invoices using approved systems.
• Support financial administration, budgets, accruals, and PO processing.
• Collaborate with EHS, Facilities, and event teams for meetings and events.

Skills

Executive support

Calendar management

Travel coordination

Budget & expenses

Confidentiality

Communication skills

Tools

Word

Outlook

PowerPoint

Excel

SharePoint

SAP

ReadSoft

Ariba

Concur

MS Teams

Job description

AES in Indianapolis is seeking an Executive Assistant to the Utilities President and SLT, providing high‑level administrative support and coordinating operations to enable strategic priorities. The role emphasizes calendar mastery, travel planning, confidential handling, and cross‑functional collaboration.

You will prepare presentations, manage expenses, and support meetings, budgets, and events, contributing to smooth leadership workflows and organizational effectiveness across AES US Utilities.