Executive Assistant to the ELT - Global Utilities

AES Corporation; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

AES Corporation is seeking an Executive Assistant to support the Executive Leadership Team (ELT) and US Utilities leadership. The role focuses on managing complex calendars, coordinating travel, preparing materials, and ensuring smooth day-to-day operations across the executive team.

The ideal candidate will have 5+ years in administrative support, strong organizational skills, and proficiency in Word, Outlook, PowerPoint, and Excel, with experience handling confidential information in a

Qualifications

• 5+ years of administrative support experience.
• Experience supporting a senior leader and executive team is preferred.
• Proficiency in Word and Outlook with intermediate PowerPoint and Excel skills.

Responsibilities

• Proactively manage calendars for the Executive Leadership Team (ELT) and Senior Leadership Team (SLT), organize meetings and travel arrangements.
• Coordinate domestic and international travel, visa requirements, and accommodations.
• Prepare correspondence, memos, and presentations for leadership communications.
• Manage expense reimbursements using Concur and related processes.
• Support budget tracking, accruals, and PO/non-PO invoice payments via SAP, ReadSoft, and Ariba.
• Collaborate with EHS, Facilities, and event teams to plan meetings and events.
• Maintain distribution lists and share information across teams and vendors.

Skills

Administrative support

Travel coordination

Vendor invoices

PowerPoint

Excel

Outlook

Communication

Tools

Concur

SAP

ReadSoft

Ariba

Microsoft Teams

SharePoint

Job description

AES Corporation is seeking an Executive Assistant to support the Executive Leadership Team (ELT) and US Utilities leadership. The role focuses on managing complex calendars, coordinating travel, preparing materials, and ensuring smooth day-to-day operations across the executive team.

The ideal candidate will have 5+ years in administrative support, strong organizational skills, and proficiency in Word, Outlook, PowerPoint, and Excel, with experience handling confidential information in a