Executive Assistant, Credit and Insurance Teams

Macquarie Bank Limited; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave with donation matching

Extensive paid annual leave

Flexible/hybrid working arrangements

Job summary

Macquarie Asset Management seeks an experienced Executive Assistant to support the Global Head and potentially other senior leaders within the Credit & Insurance teams. The role requires expert calendar management across Sydney, Asia, London, and New York, plus travel planning, meeting coordination, and high-level discretion.

You will build strong partnerships across the senior leadership group, prepare meeting materials, take minutes, and handle sensitive information with confidentiality.

Qualifications

• 7-10+ years of experience supporting senior executives (Managing Director or equivalent level).
• Experience managing complex, multi-time zone international travel and scheduling.
• Exceptional written and verbal communication skills, including experience taking accurate minutes for senior committees.
• Highly organized with excellent attention to detail and the ability to manage multiple competing priorities under pressure.
• Flexibility to work outside of standard hours to accommodate problem solving and global scheduling needs.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and experience with tools such as Concur and Coupa.

Responsibilities

• Manage a complex, high-volume calendar spanning multiple time zones.
• Schedule meetings involving senior stakeholders, external clients, regulators, and board members across time zones.
• Prepare, format and distribute meeting agendas and materials; coordinate contributions.
• Attend Executive Committee meetings to take accurate minutes.
• Arrange complex, multi-leg international travel itineraries including visas.
• Coordinate logistics for global town halls and leadership events across regions.
• Act as first point of contact for the Global Head and manage confidential inquiries with discretion.
• Collaborate with other EAs to coordinate cross-functional scheduling and dependencies.
• Create purchase orders and invoices via Coupa and manage monthly expense claims via Concur.
• Provide coverage for other Executive Assistants as needed.

Skills

Executive support

Multi-time zone scheduling

Minutes taking

Travel coordination

Strong communication

MS Office

Concur

Coupa

Discretion & confidentiality

Problem solving

Tools

Outlook

PowerPoint

Excel

Word

Job description

Executive Assistant, Credit and Insurance Teams

Join Macquarie Asset Management's Credit & Insurance team in a highly visible Executive Assistant role providing dedicated support to the Global Head. As the role evolves, there is potential to expand support to additional senior leaders within the team, offering broader exposure across the organization and the chance to build strong partnerships with a wider senior leadership group. This is an exciting opportunity to join a high performing team and contribute to a growing global platform.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

As an Executive Assistant, you will act as a trusted partner to senior stakeholders, managing a complex, high-volume calendar spanning multiple time zones (Sydney, Asia, London, New York) while proactively resolving scheduling conflicts and prioritizing competing demands. You will schedule and coordinate meetings involving senior internal stakeholders, external clients, regulators, team members and board members often across three to four time zones. In addition, you will prepare, format and distribute meeting agenda and materials, liaising with contributors to ensure timely submission. Additionally, you will be asked to attend Executive Committee meetings to take accurate and concise minutes. Your scheduling expertise will be used to arrange complex, multi-leg international travel itineraries, including flights, accommodation, ground transport and visas. You will coordinate logistics for global town halls and leadership events/offsites, including cross-regional scheduling, venue and AV coordination, invitations and run sheets. You will act as first point of contact for the Global Head, managing correspondence and enquiries both with professionalism and discretion. You will build strong working relationships with other Executive Assistants across the business to coordinate cross-functional scheduling and dependencies. You will create purchase orders and invoices via Coupa, and manage monthly expense claims via Concur, ensuring deadlines and internal procedures are consistently met. You will manage confidential and sensitive information with the highest level of discretion while supporting ad hoc projects, presentations, and reporting as required. You will also provide coverage support for other Executive Assistants as needed, ensuring business continuity and maintaining high service levels while independently managing your own workload and priorities during periods of absence. This is a high visibility role offering exposure across a broad range of business activities, ideal for a candidate who brings a positive, confident, and proactive approach alongside exception organizational and time management skills. In your first 12 months, success will be defined by establishing yourself as a trusted partner to your executives, proactively managing priorities in a complex environment, and identifying efficiencies that enhance team productivity.

What you offer

• 7-10+ years of experience supporting senior executives (Managing Director or equivalent level), ideally within investment banking, financial services, or another fast paced, high-performance environment
• Demonstrated experience managing complex, multi-time zone international travel and scheduling
• Exceptional written and verbal communication skills, including experience taking accurate minutes for senior committees
• Highly organized with excellent attention to detail and the ability to manage multiple competing priorities under pressure
• Flexibility to work outside of standard hours to accommodate problem solving and global scheduling needs
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and experience with tools such as Concur and Coupa

Salary range for this position: $90-115k/year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Asset Management

Macquarie Asset Management is a leading global asset manager, trusted by institutions, individuals and communities to responsibly manage $A720 billion in assets. MAM provides clients with a diverse range of investment solutions that seek to deliver superior risk-adjusted returns. All figures as at 30 September 2025, excluding assets acquired by Nomura on 1 December 2025.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.
We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.