Executive Assistant to General Manager – Operations

Amazon Inc.; Omaha, Northern (NE, KY); Hybrid; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon.com Services LLC in Dallas, TX is seeking an Administrative Assistant to support the General Manager and Fulfillment Center Operations team. The role requires being highly organized, detail oriented, and able to handle confidential information while managing multiple assignments and people.

The position includes expense reporting, calendar and event coordination, travel arrangements, internal communications, vendor coordination, and collaboration across teams to drive key deliverables.

Qualifications

• 1+ years of working with computers and Microsoft Office products.
• Ability to lift up to 49 pounds and stand/walk for shifts up to 12 hours.
• High school diploma or equivalent.
• Work 40 hours/week, with possible overtime.
• Flexible schedule including weekends, nights, and/or holidays.
• Are 18 years of age or older.
• 2+ years administrative support at an executive level.
• 1+ year event planning or project management.

Responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
• Own and manage conference room coordination and room calendar management
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
• Typing meeting notes, creating conference agendas and minor content curriculum creation
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
• Run work-related errands as needed
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively
• Compile team goals, track and help drive completion of key deliverables.
• Management of complex calendars and scheduling with diplomacy and discretion
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
• Serve as representative on department team-building activities and peer recognition

Skills

Microsoft Office

Calendar management

Executive support

Event planning

Communication

Organizational skills

Education

High school diploma or equivalent

Job description

Amazon.com Services LLC in Dallas, TX is seeking an Administrative Assistant to support the General Manager and Fulfillment Center Operations team. The role requires being highly organized, detail oriented, and able to handle confidential information while managing multiple assignments and people.

The position includes expense reporting, calendar and event coordination, travel arrangements, internal communications, vendor coordination, and collaboration across teams to drive key deliverables.