Executive Admin Assistant to GM | Calendar & Events Pro

Amazon; Dallas (TX); On-site; USD 34,000 - 47,000; Full time

Job summary

Amazon is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information while adapting to changing workloads.

Responsibilities include expense report processing, calendar management, travel arrangements, and preparing documents and presentations. You will support internal communications, coordinate with vendors, and help drive key deliverables

Qualifications

• 1+ years of experience using computers and Microsoft Office.
• Ability to lift up to 49 pounds, stand for long shifts, and move about the work site.
• High school or equivalent.
• Work 40 hours/week, and overtime as required.
• Flexible schedule including weekends, nights, and/or holidays.
• Are 18 years of age or older.
• 2+ years administrative support experience at an executive level.
• 1+ year experience with event planning or project management.

Responsibilities

• Manage and complete expense reports for General Manager and Senior Leader(s).
• Maintain schedules, plan events, coordinate meetings and conferences for the Fulfillment Center Staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, emails, documents and presentations.
• Typing meeting notes and agendas; minor content curriculum creation.
• Schedule cost effective travel arrangements for General Manager and Senior Leaders.
• Assist with internal communications across multiple platforms, interfaces, and programs.
• Coordinate upkeep with outside vendors for the Fulfillment Center.
• Run work-related errands as needed.
• Think ahead, delegate responsibilities, and manage time effectively.
• Compile team goals and track key deliverables.
• Manage complex calendars with diplomacy and discretion.
• Coordinate with Workforce Management, Recruiting, Maintenance, HR and other FC teams.
• Represent the team in department activities and peer recognition.

Skills

MS Office

Computers

Executive support

Education

High school diploma or equivalent

Associate or bachelor’s Degree

Job description

Amazon is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information while adapting to changing workloads.

Responsibilities include expense report processing, calendar management, travel arrangements, and preparing documents and presentations. You will support internal communications, coordinate with vendors, and help drive key deliverables