GM Administrative Assistant, FTW8

Amazon; Dallas (TX); On-site; USD 34,000 - 47,000; Full time

Job summary

Amazon is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information while adapting to changing workloads.

Responsibilities include expense report processing, calendar management, travel arrangements, and preparing documents and presentations. You will support internal communications, coordinate with vendors, and help drive key deliverables

Qualifications

• 1+ years of experience using computers and Microsoft Office.
• Ability to lift up to 49 pounds, stand for long shifts, and move about the work site.
• High school or equivalent.
• Work 40 hours/week, and overtime as required.
• Flexible schedule including weekends, nights, and/or holidays.
• Are 18 years of age or older.
• 2+ years administrative support experience at an executive level.
• 1+ year experience with event planning or project management.

Responsibilities

• Manage and complete expense reports for General Manager and Senior Leader(s).
• Maintain schedules, plan events, coordinate meetings and conferences for the Fulfillment Center Staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, emails, documents and presentations.
• Typing meeting notes and agendas; minor content curriculum creation.
• Schedule cost effective travel arrangements for General Manager and Senior Leaders.
• Assist with internal communications across multiple platforms, interfaces, and programs.
• Coordinate upkeep with outside vendors for the Fulfillment Center.
• Run work-related errands as needed.
• Think ahead, delegate responsibilities, and manage time effectively.
• Compile team goals and track key deliverables.
• Manage complex calendars with diplomacy and discretion.
• Coordinate with Workforce Management, Recruiting, Maintenance, HR and other FC teams.
• Represent the team in department activities and peer recognition.

Skills

MS Office

Computers

Executive support

Education

High school diploma or equivalent

Associate or bachelor’s Degree

Job description

Description

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Key job responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.


• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff


• Own and manage conference room coordination and room calendar management


• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms


• Typing meeting notes, creating conference agendas and minor content curriculum creation


• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed


• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs


• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center


• Run work-related errands as needed


• Think and plan ahead, delegate responsibilities appropriately and manage time effectively


• Compile team goals, track and help drive completion of key deliverables.


• Management of complex calendars and scheduling with diplomacy and discretion


• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC


• Serve as representative on department team-building activities and peer recognition

Basic Qualifications

• 1+ years of working with computers and Microsoft Office products and applications experience




• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach




• High school or equivalent




• Work 40 hours/week, and overtime as required




• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays




• Are 18 years of age or older




• 2+ years administrative support experience at an executive level




• 1+ year experience with event planning or project management

Preferred Qualifications

• Ability to create graphs in MS Office products




• Associate or bachelor’s Degree




• Strong analytical skills




• Excellent written and verbal communication skills




• Ability to learn organizational structure and the objectives of the team




• Strong organizational and communication skills and problem-solving skills




• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines




• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, TX, Dallas - 25.19 - 34.85 USD hourly