Executive Assistant to Founders — Strategic, Global Support

Harmattan AI; Austin (TX); On-site; USD 120,000 - 150,000; Full time

Job summary

Harmattan AI is seeking an Executive Assistant to serve as a trusted partner to the founders. You will coordinate priorities, manage a demanding international calendar, and act as a gatekeeper with discretion.

The role involves interfacing with government officials, investors, and defense stakeholders across multiple time zones. The ideal candidate has 5–10+ years of executive support experience in high-pressure environments, exceptional communication skills, and a strong track record of

Qualifications

• 5–10+ years supporting in high-performance environments (PE, private office or equivalent).
• Exceptional written and verbal communication skills.
• Strong track record in fast-paced, international, high-pressure settings.
• Outstanding capability using modern productivity tools, including AI.
• Ability to manage complexity with precision and sound judgment.

Responsibilities

• Provide senior-level, strategic EA support across business and personal priorities.
• Manage a highly complex, international calendar with proactive prioritisation.
• Act as gatekeeper and communication filter with sound judgment.
• Prepare briefing materials for engagements and ensure preparedness.
• Track actions and ensure follow-through on key initiatives.
• Coordinate interactions with government officials, investors, and strategic partners.
• Draft and manage high-quality communications in English.
• Support complex international travel planning and logistics.
• Maintain organization and efficiency in a fast-moving environment.

Skills

Executive support

Calendar management

Stakeholder communication

Discretion & professionalism

Proactive problem solving

Communication in English

Tools

AI productivity tools

Calendar software

Job description

Harmattan AI is seeking an Executive Assistant to serve as a trusted partner to the founders. You will coordinate priorities, manage a demanding international calendar, and act as a gatekeeper with discretion.

The role involves interfacing with government officials, investors, and defense stakeholders across multiple time zones. The ideal candidate has 5–10+ years of executive support experience in high-pressure environments, exceptional communication skills, and a strong track record of