Strategic Executive Assistant to Founders & C-Suite

Solace; Northern (KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Solace is seeking an Executive Assistant to support the Founder’s Office, including the Co-Founders and C-suite leaders. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.

You’ll manage complex calendars, travel, communications, and executive coordination while supporting cross-functional initiatives and confidential matters.

Qualifications

• 5+ years of supporting senior executives, VP or C-suite level.
• Experience in legal environments (law firm) preferred.
• Exceptional calendar management and organizational skills.
• Strong written and verbal communication with executive messaging.
• Ability to handle confidential information with discretion.
• Proven project management with execution and follow-through.
• Ability to anticipate needs and manage deadlines.
• Comfort in dynamic, ambiguous startup environments with calm.

Responsibilities

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
• Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
• Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
• Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.
• Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
• Support leadership operating cadence by owning agendas, note-taking, action tracking, and follow-through.
• Build and continuously improve systems, templates, and processes that enhance executive productivity.
• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

Skills

Calendar management

Executive support

Communications

Project management

Discretion & judgment

Cross-functional collaboration

Prioritization

Job description

Solace is seeking an Executive Assistant to support the Founder’s Office, including the Co-Founders and C-suite leaders. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.

You’ll manage complex calendars, travel, communications, and executive coordination while supporting cross-functional initiatives and confidential matters.