Executive Assistant to Founders – SF In-Person

Speedrun Talent Network; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Premium healthcare benefits (medical,

Job summary

Exa is seeking an in-person Executive Assistant in San Francisco to support the CEO and executive team with operations, coordination, and scheduling. This high-trust role acts as the connective tissue between leadership, the team, and the SF office, offering a rare view into a fast-growing startup.

You will own calendars, triage communications, coordinate meetings end to end, assist with recruiting logistics, plan team events, and continuously improve workflows.

Qualifications

• 2+ years of experience in operations or in a similar role.
• Excellent communication and organizational skills—you can engage comfortably with leadership, candidates, investors, and partners.
• Strong ownership and ability to operate with little direction.
• Enjoy juggling multiple workstreams and fast-changing priorities.
• Strong people instincts—know when to step in and how to help.

Responsibilities

• Own scheduling and calendar management for founders — anticipate conflicts and protect focus time.
• Triage and manage executive communications — know what’s urgent and what can wait.
• Coordinate meetings end to end — scheduling, agendas, follow-ups, and ensuring the right people are in the right room.
• Support senior recruiting — coordinate interview scheduling and onsite logistics for leadership candidates.
• Help plan team events, offsites, and culture moments — weekly traditions to company-wide gatherings.
• Continuously improve systems and workflows — look for ways to automate and optimize.
• Handle the unexpected — be ready for anything and energized by variety.

Skills

Operations

Calendar management

Executive communication

Coordination

Recruiting support

Job description

Exa is seeking an in-person Executive Assistant in San Francisco to support the CEO and executive team with operations, coordination, and scheduling. This high-trust role acts as the connective tissue between leadership, the team, and the SF office, offering a rare view into a fast-growing startup.

You will own calendars, triage communications, coordinate meetings end to end, assist with recruiting logistics, plan team events, and continuously improve workflows.