Executive Assistant to Founders — AI-Driven Operations (SF)

Alkonos, Inc.; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Wakefield is an applied research lab building AI-enabled security services. We seek an operations partner to directly support the founders and keep the company moving in San Francisco.

You will decide what a person should handle and what an agent should manage, including founder support, recruiting coordination, customer meetings, and the systems behind them. You will schedule calendars, manage logistics, and implement lightweight AI automations that make recurring work run itself, while

Qualifications

• Experience supporting founders or executives at a fast-growing startup.
• Ability to build systems and processes from scratch.
• Extremely meticulous with strong attention to detail.
• Proactive mindset to identify tasks and close the loop.
• Good judgment on what to handle personally vs. escalate.
• Regularly uses AI tools to automate recurring work.
• Warm, socially confident with candidates, customers and partners.
• Genuinely enjoys keeping operations running smoothly.

Responsibilities

• Manage founder calendars, inbox triage and travel planning.
• Coordinate recruiting: scheduling, trials and candidate logistics.
• Lead customer meetings and briefings: scheduling and follow-up.
• Oversee company logistics, office operations, NDAs and records.
• Plan dinners and events from guest list to follow-up.
• Develop lightweight AI automations to streamline recurring work.

Skills

Support founders/executives

Systems & processes from scratch

Meticulous attention to detail

Proactive problem solving

Judgment on delegation/escalation

AI tools automation

Warm and socially confident

Enjoy making things run well

Job description

Wakefield is an applied research lab building AI-enabled security services. We seek an operations partner to directly support the founders and keep the company moving in San Francisco.

You will decide what a person should handle and what an agent should manage, including founder support, recruiting coordination, customer meetings, and the systems behind them. You will schedule calendars, manage logistics, and implement lightweight AI automations that make recurring work run itself, while