Executive Assistant & Operations Lead

FurtherAI; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Equity

Benefits

Exposure to founders

Job summary

A fast-growing AI company in San Francisco is seeking an Executive Assistant & Operations Lead. This full-time position involves managing administrative tasks, supporting operations across HR and recruiting, and collaborating on key projects. The ideal candidate possesses over 3 years of experience, strong organizational skills, and the ability to operate in a fast-paced environment. Competitive salary and benefits offered, emphasizing a hands-on approach in a dynamic culture.

Qualifications

• 3+ years of experience as an executive assistant or similar role.
• Strong attention to detail and proactive problem-solving ability.
• Experience handling confidential information with discretion.

Responsibilities

• Manage day-to-day administrative tasks for the executive team.
• Support operations across functions: HR, recruiting, team events.
• Partner with leadership on key projects, research, and process improvements.

Skills

Excellent communication

Organizational skills

Proactive problem-solving

Attention to detail

Ability to manage multiple projects

Familiarity with Google Workspace

People skills

Tools

Google Workspace

Notion

Slack

Asana

Job description

Overview

Executive Assistant & Operations Lead — (San Francisco, CA)

Full-time | In-person | 3+ years of relevant experience required

FurtherAI is building the AI Workspace for Insurance, empowering underwriters, brokers, and carriers to automate routine work so they can focus on higher-value decisions. We move fast, prioritize clarity and quality, and value effective, high-integrity work.

What You’ll Do

• Manage day-to-day administrative tasks for the executive team, including scheduling, travel, and correspondence
• Support operations across functions: HR, recruiting, team events, office coordination, vendor management
• Facilitate internal communications, meeting prep, agendas, and follow-ups
• Partner with leadership on key projects, research, and process improvements
• Own logistics for team offsites, board meetings, and other critical events
• Track and report project milestones, ensuring deadlines are met
• Help execute onboarding, culture, and team engagement initiatives
• Build and improve processes as we grow, from documentation to workflow optimization

What We’re Looking For

• 3+ years of experience as an executive assistant, operations lead, or similar role (startup or high-growth environment preferred)
• Excellent communication, organizational, and people skills
• Able to manage multiple projects, prioritize effectively, and operate independently
• Strong attention to detail and proactive problem-solving ability
• Experience handling confidential information with discretion
• Comfort with ambiguity and fast-changing priorities
• Proficiency in Google Workspace & modern productivity tools (Notion, Slack, Asana, etc.)
• Based in San Francisco and available for in-person work

Who This Role Is Not For

• Those who prefer highly rigid or slow-moving environments
• Candidates who are uncomfortable with high-ownership and hands-on execution
• Individuals who only want to manage, not "do"
• Those who are not based in San Francisco or able to work in-person

Why Join FurtherAI

• Partner closely with founders/leadership at a fast-growing AI company
• Gain exposure and responsibility across all aspects of early-stage operations
• Help shape culture and foundational processes
• Receive competitive salary, equity, and benefits
• Join a team that values speed, communication, and craftsmanship