Executive Assistant to Founder & CEO: Strategic Partner

Precision Talent Partners, LLC; City of Rochester (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

Precision Talent Partners, LLC in Rochester, NY, seeks an exceptional Executive Assistant to support the Founder & CEO. This is a high-trust, ownership-driven role that protects time, structures a fast-moving environment, and ensures commitments move from discussion to completion.

The EA will sit at the center of strategic relationships, growth initiatives, and organizational leadership, building the capacity for the founder to focus on high-impact work.

Qualifications

• 5+ years of experience as an Executive Assistant or in a comparable role.

Responsibilities

• Own and protect a complex executive calendar, balancing meetings, appointments, events, preparation time, travel, and changing priorities.
• Serve as a primary coordination point for scheduling requests and proactively identify conflicts, tradeoffs, and better alternatives.
• Triage incoming communications, route routine matters appropriately, and draft concise, polished correspondence that reflects the executive's intent and voice.
• Prepare the Founder & President for meetings with clear objectives, participant context, relevant materials, correspondence, and decision points.
• Capture decisions and commitments, assign or confirm owners and deadlines, and follow through until items are resolved or handed off.
• Coordinate travel, conferences, site visits, accommodations, transportation, itineraries, materials, and changes as needed.
• Partner with the Senior Leadership Team on preparation for operating reviews, open commitments, dependencies, and the best use of the founder's time.
• Maintain context around important external relationships and represent the executive and organization with warmth, professionalism, and discretion.
• Create dependable systems for files, contacts, correspondence, action tracking, templates, and recurring administrative processes.
• Handle sensitive business and executive information with exceptional judgment and confidentiality.

Skills

Calendar management

Executive communication

Discretion & confidentiality

Ownership of priorities

Written & verbal communication

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Precision Talent Partners, LLC in Rochester, NY, seeks an exceptional Executive Assistant to support the Founder & CEO. This is a high-trust, ownership-driven role that protects time, structures a fast-moving environment, and ensures commitments move from discussion to completion.

The EA will sit at the center of strategic relationships, growth initiatives, and organizational leadership, building the capacity for the founder to focus on high-impact work.