Elite Executive Assistant to Founder & CEO

CAIS Group; New York (NY); Hybrid; USD 90,000 - 115,000; Full time

Job summary

CAIS Group in New York, NY seeks an Executive Assistant to support the Founder/CEO in his dual role as CEO and external Board Chairman. This highly visible, mission-critical role requires exceptional judgment, discretion, and operational excellence.

The EA will shield the CEO’s time, manage calendars, travel, events, and board duties, and coordinate with senior leadership to ensure flawless execution. The ideal candidate thrives in a fast-paced environment, will handle confidential information

Qualifications

• Experience supporting Founder-level or C-Suite executives in a fast-paced, high-performance environment; financial services, fintech, or adjacent industries preferred
• Expert-level calendar, travel, logistics and time management skills; thrives in complexity and constant change
• Strong judgment, discretion, and emotional intelligence; trusted with highly sensitive information
• Ability to operate independently, anticipate needs, and execute with minimal direction
• Exceptional organizational, prioritization, and execution skills
• High emotional intelligence, sound judgment, and excellent interpersonal skills
• Clear, concise written and verbal communication skills
• Structured, strategic thinker with ability to break complex situations into actionable steps
• Availability to work from CAIS' NYC office ~4 days per week, with flexibility to support outside hours
• Applied AI Execution: Demonstrated experience integrating generative AI tools into daily workflows

Responsibilities

• Strategically optimize the CEO’s time by managing complex calendars and priorities across internal, external, and board-related commitments
• Support board management responsibilities for the CEO’s external Chairman role, including scheduling, meeting logistics, materials preparation, and follow-ups
• Partner with senior leadership to ensure seamless execution of the CEO’s agenda and external obligations
• Anticipate conflicts, preparation gaps, and downstream impacts; proactively resolve issues before they arise
• Own end-to-end logistics for all business and personal travel, including flights, accommodations, ground transportation, itineraries
• Plan and manage logistics for internal and external events involving the CEO, coordinating with internal teams and external partners
• Handle expenses, approvals, and administrative workflows with precision, urgency, and sound judgement
• Take detailed meeting notes and track follow-ups to completion
• Manage highly sensitive information with discretion and integrity
• Serve as gatekeeper and point of contact representing the CEO with professionalism
• Maintain executive relationship data and meeting intelligence within Salesforce
• Partner with Communications/Marketing for external engagements and press opportunities
• Ensure alignment across communications, leadership, and stakeholders
• Provide personal assistance as needed without detracting from core duties

Skills

Executive support

Calendar management

Travel logistics

Discretion & judgment

Salesforce

Microsoft Office

Tools

Salesforce

Microsoft Office

Job description

CAIS Group in New York, NY seeks an Executive Assistant to support the Founder/CEO in his dual role as CEO and external Board Chairman. This highly visible, mission-critical role requires exceptional judgment, discretion, and operational excellence.

The EA will shield the CEO’s time, manage calendars, travel, events, and board duties, and coordinate with senior leadership to ensure flawless execution. The ideal candidate thrives in a fast-paced environment, will handle confidential information