Executive Assistant to Founder & CEO (Onsite SF)

UniversalAGI, Inc.; United States; Presencial; USD 90 000 - 150 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health benefits

Equity upside

401(k)

Flexible vacation

Team outings

Ownership and impact

AI tools stipend

Commuter stipend

Wellness stipend

Daily meals

Resumo da oferta

UniversalAGI, Inc. in San Francisco is hiring an Executive Assistant to the Founder & CEO, onsite five days a week.

You’ll be the single point of leverage that keeps the CEO moving at founder speed, owning the calendar, inbox, travel, and meeting prep end to end. You’ll build strong operating partnerships, anticipate needs before they’re voiced, and maintain absolute discretion with highly confidential information.

Qualificações

• 3+ years supporting a Founder, CEO, or other C-suite executive at a startup.
• Exceptional attention to detail with near zero tolerance for errors.
• Highly responsive with same-day or faster turnaround on email and messages.
• Willingness to be reachable outside standard hours when needed.
• Excellent organizational skills with systems to track priorities.

Responsabilidades

• Own the Founder & CEO’s calendar end to end, proactively resolving conflicts and protecting time for what matters most.
• Monitor and triage the CEO’s inbox and messages with urgency, responding to time sensitive items within minutes.
• Stay reachable and responsive well outside a standard 9 to 5, because this role runs on founder time.
• Coordinate complex domestic and international travel, often on short notice, with zero defect execution.
• Prepare the CEO for meetings by assembling agendas, briefing materials, and follow ups.
• Own recurring administrative processes, including expense management, vendor coordination, and document organization, with precision.
• Handle highly confidential information with absolute discretion.
• Take direction and execute it correctly the first time, flagging ambiguity proactively.
• Build the systems, trackers, and SOPs that let a fast growing executive function scale without breaking.
• Represent the CEO’s priorities and voice when coordinating with team members and external partners.
• Help plan and execute team events, offsites, and culture moments that keep a fast growing team connected.
• Help plan and execute external events, from partner dinners to conferences, representing UniversalAGI and the CEO well.

Conhecimentos

Executive support

Calendar management

Inbox management

Travel coordination

Meeting prep

Vendor coordination

Confidentiality

Communication

Formação académica

Bachelor's degree or equivalent experience

Ferramentas

Google Workspace

Slack

Gmail

Descrição da oferta de emprego

UniversalAGI, Inc. in San Francisco is hiring an Executive Assistant to the Founder & CEO, onsite five days a week.

You’ll be the single point of leverage that keeps the CEO moving at founder speed, owning the calendar, inbox, travel, and meeting prep end to end. You’ll build strong operating partnerships, anticipate needs before they’re voiced, and maintain absolute discretion with highly confidential information.