Executive Assistant to Founder & CEO — Onsite in SF + Equity

UniversalAGI, Inc.; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Equity

In-person 5 days a week in office

Office lunches & dinners

Wellness stipend

Commute stipend

401(k) plan

Job summary

UniversalAGI, Inc. is seeking an Executive Assistant to the Founder & CEO in San Francisco. The role requires owning a dynamic calendar, managing a busy inbox, and anticipating needs with founder-level urgency.

You will coordinate domestic and international travel, prepare meetings with briefs, and maintain confidential information with discretion. This is an in-person, five-days-a-week position supporting a fast-moving leadership team.

Qualifications

• 3+ years supporting a Founder, CEO, or other C-suite executive, ideally at a fast-growing startup.
• Exceptional attention to detail and a near zero tolerance for errors in your own work.
• A demonstrated track record of being highly responsive, including same-day, often same-minute turnaround on email and messages.
• Comfortable being reachable outside standard business hours when the business needs it.
• Learns quickly and retains instruction the first time; you only need to be told something once.
• Highly organized, with systems for tracking competing priorities without dropping anything.
• A consistently positive, no task too small attitude paired with genuine hunger and drive.
• Excellent written and verbal communication skills.

Responsibilities

• Own the Founder & CEO's calendar end to end, proactively resolving conflicts and protecting time for what matters most.
• Monitor and triage the CEO's inbox and messages with urgency, responding to time sensitive items within minutes.
• Stay reachable and responsive well outside a standard 9 to 5, because this role runs on founder time.
• Coordinate complex domestic and international travel, often on short notice, with zero defect execution.
• Prepare the CEO for meetings by assembling agendas, briefing materials, and follow ups.

Skills

Founder/CEO support

Attention to detail

Same-day responsiveness

After-hours availability

Organizational skills

Excellent communication

Google Workspace proficiency

Calendar management

Tools

Google Workspace

Slack

Job description

UniversalAGI, Inc. is seeking an Executive Assistant to the Founder & CEO in San Francisco. The role requires owning a dynamic calendar, managing a busy inbox, and anticipating needs with founder-level urgency.

You will coordinate domestic and international travel, prepare meetings with briefs, and maintain confidential information with discretion. This is an in-person, five-days-a-week position supporting a fast-moving leadership team.