Executive Assistant to Co-Founders

Pocketbook Agency; San Francisco (CA); On-site; USD 200,000 - 220,000; Full time

Job summary

Pocketbook Agency in San Francisco, CA seeks an exceptional Executive Assistant to support three Co-Founders in a fast-growing tech startup. The role requires strong calendar management, proactive task prioritization, and impeccable discretion, with a focus on keeping the executive team aligned and productive.

You will predominantly support the CEO (70-80%), coordinate meetings with internal and external stakeholders, handle day-to-day logistics, and partner with the Chief of Staff to ensure

Qualifications

• 7+ years of experience as an Executive Assistant supporting CEOs, founders, or other senior executives.
• Bachelor's degree required.
• Experience in technology, AI, venture capital, private equity, consulting or similar fast-paced environments preferred.
• Exceptional organizational skills with the ability to manage multiple executives with precision.

Responsibilities

• Serve as the primary Executive Assistant to the CEO, managing 70–80% of the role's support.
• Own complex calendar management, scheduling, meeting coordination, and prioritization for the CEO.
• Coordinate meetings across internal and external stakeholders with proactive logistics and follow-up.
• Anticipate needs, manage conflicts, and handle sensitive information with discretion.
• Provide ongoing administrative support to two additional Co-Founders and partner with the Chief of Staff.
• Be available outside core hours and provide remote support on Saturdays as needed.

Skills

Executive support

Calendar management

Discretion

Cross-functional coordination

Education

Bachelor's degree

Job description

We are seeking an exceptional Executive Assistant to support the three Co-Founders of a high-growth technology startup based in San Francisco, CA This is a long-term role for someone who can bring order to busy calendars, anticipate needs, and exercise sound judgment in a fast-moving environment.

The Executive Assistant will spend approximately 70-80% of their time supporting the CEO, with additional support for the company's two other Co-Founders. Reporting to the Chief of Staff, this person will serve as a critical partner to the executive team, ensuring calendars, meetings, priorities, and day-to-day logistics run seamlessly.

Responsibilities

• Serve as the primary Executive Assistant to the CEO, managing approximately 70-80% of the role's overall support.
• Own complex calendar management, scheduling, meeting coordination, and prioritization for the CEO, ensuring his time is thoughtfully and efficiently managed.
• Coordinate meetings across internal and external stakeholders, proactively managing logistics, preparation, attendees, and follow-up.
• Anticipate the CEO's needs and proactively identify potential conflicts, priorities, and opportunities before they become issues.
• Manage occasional personal appointments and logistics for the CEO as needed.
• Provide ongoing administrative and executive support to the company's two additional Co-Founders.
• Partner closely with the Chief of Staff to ensure priorities are aligned and executive support is coordinated across the leadership team.
• Exercise sound judgment when determining priorities, handling sensitive information, and navigating competing requests.
• Maintain a high level of responsiveness outside of core business hours when needed and provide remote support on Saturdays.
• Maintain the highest level of discretion, professionalism, organization, and follow-through in a highly confidential environment.

Qualifications

• 7+ years of experience as an Executive Assistant supporting CEOs, founders, or other senior executives in demanding environments.
• Bachelor's degree required.
• Experience supporting executives in technology, AI, venture capital, private equity, consulting, or another intellectually rigorous, fast-paced environment strongly preferred.
• Exceptional organizational skills with the ability to manage complex calendars, shifting priorities, and multiple executives with precision.
• Excellent judgment and discretion when handling confidential personal and business information.
• Calm, resourceful, and adaptable with exceptional attention to detail.
• Willing and able to be reachable outside of standard business hours when needed and work remotely on Saturdays.

Schedule:

In person, Monday-Friday with core hours of 9:00 AM-5:00 PM. This is a 6 day/week role, with remote work required on Saturdays.

Compensation and benefits:

$200k-$220k base + benefits.