Executive Assistant to CEO | AI-Driven Productivity & VIP Liaison

Medici Clinical Management; Austin (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Free onsite yoga

Discounts on IV therapy and M-Sculpt

Catered healthy lunches

Access to advanced imaging technology

Job summary

Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team in Austin, TX. This role requires high-trust, high-impact performance, discretion, and operational excellence to keep the executive focused on top priorities.

Ideal candidates have supported founders or C-suite leaders, manage competing priorities, and leverage AI and modern tools to boost efficiency. A strong culture of privacy and integrity guides our work.

Qualifications

• 5+ years of experience supporting a senior executive.
• Proven ability to manage complex schedules and shifting priorities.
• Strong written and verbal communication skills; highly organized with attention to detail.
• Professional and polished; comfortable interacting with senior stakeholders.
• Experience using AI and automation tools to streamline work processes.
• Bachelor’s degree preferred.

Responsibilities

• Manage and prioritize the executive’s calendar and priorities.
• Coordinate complex travel arrangements and detailed itineraries.
• Prepare briefing materials for meetings, investor calls, and external engagements.
• Draft and manage correspondence on behalf of the Executive.
• Track follow-ups and ensure accountability across meetings and initiatives.
• Serve as a professional contact for investors, advisors, partners, and VIP clients.
• Support coordination of executive meetings, events, and stakeholder gatherings.
• Assist with relationship management, including outreach and gifts.

Skills

Executive support

Calendar management

Communication

Discretion & confidentiality

AI & automation tools

Organization & detail orientation

Education

Bachelor’s degree preferred

Tools

Google Docs

Google Sheets

Google Slides

Job description

Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team in Austin, TX. This role requires high-trust, high-impact performance, discretion, and operational excellence to keep the executive focused on top priorities.

Ideal candidates have supported founders or C-suite leaders, manage competing priorities, and leverage AI and modern tools to boost efficiency. A strong culture of privacy and integrity guides our work.