Executive Assistant to Founder — Tech Startup (Austin)

Career Group; Texas; On-site; USD 100,000 - 150,000; Full time

Job summary

Career Group is seeking an Executive/Personal Assistant to the Founder in Austin, TX. The role demands proactive calendar and inbox management, multi-time-zone travel planning, and meticulous data upkeep in Salesforce.

You will support the Founder and a lean administrative team, ensuring confidential handling of information and highly efficient day-to-day operations. Ideal candidates have 5+ years in executive support within tech or finance, strong communication, initiative, and a collaborative

Qualifications

• 5+ years in an executive support or administrative role, ideally within Tech, venture capital, or private equity.
• Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment.
• Exceptional communication skills, professionalism, and ability to engage with all levels of the firm and external stakeholders.
• Highly motivated, self-driven and detail oriented with proactive problem solving.

Responsibilities

• Own and manage multiple complex, high-volume calendars across multiple time zones.
• Manage and prioritize a busy email inbox.
• Coordinate international and domestic travel seamlessly.
• Capture and maintain meeting notes, contacts, and data in Salesforce and other systems.
• Coordinate time tracking and reporting with internal stakeholders as needed.
• Coordinate internal and external meetings, team events, and meeting materials.
• Process monthly expense reports efficiently.

Skills

Calendar management

Inbox management

Travel coordination

Salesforce

Microsoft Office

Communication

Time management

AI tools familiarity

Tools

Salesforce

MS Office

Job description

Career Group is seeking an Executive/Personal Assistant to the Founder in Austin, TX. The role demands proactive calendar and inbox management, multi-time-zone travel planning, and meticulous data upkeep in Salesforce.

You will support the Founder and a lean administrative team, ensuring confidential handling of information and highly efficient day-to-day operations. Ideal candidates have 5+ years in executive support within tech or finance, strong communication, initiative, and a collaborative