Executive Assistant to Founder

Maven Recruiting Group; San Francisco (CA); Hybrid; USD 190,000 - 250,000; Full time

Job summary

Maven Recruiting Group is seeking an Executive Assistant to support the Founder in San Francisco, hybrid role. You will manage the Founder's calendar, coordinate meetings and travel, and act as a trusted right hand, handling confidential information with discretion and strategic insight.

The ideal candidate thrives in a fast-paced tech environment, communicates clearly, and partners with leadership to drive company priorities forward.

Qualifications

• Significant experience supporting founders, CEOs or other C-suite executives.
• Experience in technology, startup, or high-growth environments preferred.
• Exceptional verbal and written communication skills.
• Highly proactive with strong ownership and accountability.
• Strategic mindset with ability to anticipate needs and think ahead.

Responsibilities

• Manage a complex and ever-changing calendar, aligning Founder's time with key priorities.
• Coordinate meetings, travel arrangements, and logistics across stakeholders.
• Act as gatekeeper and liaison, handling communications with professionalism and tact.
• Prepare agendas, materials, presentations, and follow-up items for meetings and strategic discussions.
• Track priorities, projects, and action items to ensure timely execution.
• Anticipate challenges and proactively implement solutions.
• Partner with leadership and cross-functional teams to support key initiatives.
• Handle sensitive information with the highest discretion.

Skills

Executive support

Calendar management

Stakeholder coordination

Proactive problem solving

Tools

Communication tools

Job description

Role: Executive Assistant to Founder

Location: San Francisco, CA | Hybrid

Industry: Technology

Compensation: 190,000-250,000 DOE + Exceptional Benefits

A mission-driven technology company is seeking an experienced Executive Assistant to support its Founder. This is an exciting opportunity for a highly capable professional who enjoys being a true thought partner and trusted right hand to a visionary leader. The ideal candidate is proactive, sharp, and adaptable, with exceptional communication skills and a proven track record supporting senior executives and C-suite leaders in fast-paced environments.

About the Role:

The Executive Assistant to the Founder will play a critical role in helping the Founder stay focused on the company's most important priorities. This is far more than a traditional administrative position. The role requires someone who can anticipate needs, think several steps ahead, and confidently manage a wide range of responsibilities with discretion and good judgment. The Founder is looking for a partner who enjoys solving problems, creating order out of complexity, and helping make each day run as smoothly and effectively as possible.

Key Responsibilities:

• Manage a complex and ever-changing calendar, ensuring the Founder's time is aligned with key business priorities
• Coordinate meetings, travel arrangements, and logistics across internal and external stakeholders
• Act as a gatekeeper and liaison, managing communications on behalf of the Founder with professionalism and tact
• Prepare agendas, materials, presentations, and follow-up items for meetings and strategic discussions
• Track priorities, projects, and action items to help ensure timely execution and follow-through
• Anticipate challenges and proactively implement solutions before issues arise
• Partner closely with leadership and cross-functional teams to support key company initiatives
• Handle sensitive and confidential information with the highest level of discretion

Ideal Candidate:

• Significant experience supporting founders, CEOs, or other C-suite executives
• Experience working within technology, startup, or high-growth environments preferred
• Exceptional verbal and written communication skills
• Highly proactive with a strong sense of ownership and accountability
• Strategic mindset with the ability to anticipate needs and think ahead
• Skilled at managing multiple priorities while maintaining strong attention to detail
• Resourceful, adaptable, and comfortable navigating ambiguity
• Professional, approachable, and capable of building strong relationships across all levels of an organization

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.